Day of Event Coordinator
The Day to Day
Provide exceptional customer service for onsite day-of management of events alongside the Operations Team and Kitchen Team
Oversee setup of ceremony and reception spaces according to the couple’s vision
Serve as the main point of contact for all vendors, wedding party, and family members
Ensure vendors contracted through AriensCo Hospitality arrive on time and fulfill contractual obligations
Manage the day of events as outlined in the Banquet Event Order (i.e. the wedding timeline) and keep all activities on schedule
Direct transitions between major events (ceremony, cocktail hour, dinner, dancing, etc.)
Handle unexpected issues discreetly and efficiently
Assist clients with timing, organization, and readiness
Provide guidance to guests when needed (seating, directions, schedule)
Ensure VIPs (parents, wedding party) are informed and in place for key moments
Manage deliveries (decor, flowers, rentals)
Troubleshoot last-minute changes, delays, or emergencies
Ensures adherence of all safety, sanitary, food handling/storage and alcohol beverage control policies
The Qualifications
- A high school diploma or GED required
- Bachelor’s degree preferred
- Minimum of 2 years of relevant event planning and sales experience
- Experience in event planning, hospitality, or weddings preferred
- Requires flexible availability to include nights and weekends
- Strong collaboration, communication and interpersonal skills
- Detail-oriented with strong multitasking capabilities
- Strong prioritization and organization skills
- Strong organizational and time management skills
- Ability to remain calm under pressure and adapt quickly
- Ability to perform detailed, complex tasks
- Ability to represent AriensCo appropriately and professionally with third parties and customers