DATA MANAGEMENT SPECIALIST-OSP

General Responsibilities

Collections and reviews all post-award documentation for externally funded awards resulting in transmission of complete award package to Grants and Contracts Accounting through myUABResearch.

Reviews, creates, and approves award modifications, verifies compliance approvals, and verifies that all terms and conditions for each new award is updated in myUABResearch while providing a correct detailed budget allocation for processing.

Key Duties & Responsibilities

• Reviews and identifies the type of funding action upon intake and can determine and initiate the action items needed.
• Verifies the inclusion of all required components based on sponsor guidelines and internal policy (e.g., budget, scope of work, compliance forms, institutional approvals).
• Performs initial quality control checks to ensure accuracy and completeness of system information, including project dates, personnel roles, budget figures, and regulatory requirements.
• Communicates with principal investigators, department administrators, and OSP staff to resolve discrepancies or request missing information.
• Maintains and updates tracking systems for submissions, awards and post-award activity.
• Supports the development and refinement of intake and quality control procedures and templates.
• Stays current on sponsor requirements and institutional policies.
• Aids in preparing regular reports and metrics on proposal volume and quality issues identified at intake.

Minimum Requirements

• Bachelor's degree or equivalent experience in research administration, business, public administration, or related field and five (5) years of related experience required.
• Work experience MAY substitute for education requirement.
• Experience with eRA systems in a higher education setting preferred.
• Experience working in a university or academic medical center setting preferred.