Data Entry Specialist

Responsibilities

• Accurately input client order data via fax, email, or phone into the system.
• Generate and maintain legal documents such as custodian letters, affidavits, and notices.
• Use Crystal Reports to create and manage custom queries.
• Ensure delivery of notices to counsel via fax or FedEx.
• Support research, billing, and workflow updates while maintaining data integrity.
• Adhere to HIPAA and confidentiality protocols.
• Operate office equipment including fax machines, scanners, and copiers.
• Assist with additional tasks to support departmental needs.

Qualifications & Skills

• High school diploma or equivalent; legal terminology knowledge is a plus.
• Experience in data entry or administrative roles, preferably in legal or medical settings.
• Strong attention to detail, data accuracy, and efficiency.
• Proficiency in Microsoft Office, Adobe Acrobat, and internet applications.
• Excellent communication, organization, and ability to work independently or collaboratively.
• Ability to handle confidential information and adapt to shifting priorities.
• Flexible schedule with occasional overtime; reliable attendance.