Data Entry Specialist

If you are currently an employee of Herc Rentals, please apply using the Herc Employee Career Portal.

Founded in 1965, Herc Rentals is one of the leading equipment rental suppliers in North America with 2025 total revenues reaching approximately $4.4 billion. Herc Rentals serves customers through approximately 607 locations and has about 10,000 employees in North America as of June 30 2026.

Req #: 71546

Job Purpose

The Data Entry Specialist is responsible for accurately entering, updating, verifying, and maintaining data across company systems and databases. This role ensures data integrity, identifies inconsistencies, generates reports, and supports business operations by providing reliable information for decision‑making.

Responsibilities

• Enter, update, and maintain data in company databases, CRM systems, spreadsheets, and other business applications.
• Review data for accuracy, completeness, and consistency.
• Perform data validation and quality checks to identify and correct errors.
• Compile, organize, and analyze information from multiple sources.
• Generate reports and summaries for management and stakeholders.
• Maintain data confidentiality and comply with company policies and regulations.
• Monitor data quality metrics and recommend process improvements.
• Collaborate with cross‑functional teams to resolve data discrepancies.
• Support audits by providing accurate records and documentation.
• Identify trends, inconsistencies, and opportunities for improving data management processes.

Requirements

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• 1–3 years of experience in data entry, data management, or administrative support.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience working with databases, CRM systems, or ERP platforms.
• Excellent organizational and time‑management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Experience with data analysis and reporting tools.
• Knowledge of SQL, Power BI, Tableau, or similar analytics platforms.
• Familiarity with data governance and data quality best practices.
• Experience in operations, finance, healthcare, customer success, or other data‑driven environments.

Key Skills

• Data Entry and Data Management
• Data Validation and Quality Assurance
• Analytical Thinking
• Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, Data Analysis)
• Reporting and Documentation
• Problem Solving
• Attention to Detail
• Time Management
• Database Management
• Communication and Collaboration

Performance Measures

• Data accuracy rate
• Data entry productivity and turnaround time
• Error reduction and correction efficiency
• Compliance with data quality standards
• Timely report generation and delivery

Pay

Pay Range: $22.00 per hour. The actual salary offered is subject to the company’s discretion and may be influenced by factors such as qualifications, experience, location, and overall fit for the role.

Benefits

• Medical, Dental, and Vision Coverage
• Life and disability insurance
• Flex spending and health savings accounts
• Virtual Health Visits and 24‑Hour Nurse Line
• Healthy Pregnancy Program
• Tobacco Cessation Program
• Weight Loss Program
• 401(k) plan with company match
• Employee Stock Purchase Program
• Life & Work Harmony Paid Time Off (Holidays, Vacations, Sick Days)
• Paid parental leave
• Military leave & support for National Guard and Reserves
• Employee Assistance Program (EAP)
• Adoption Assistance Reimbursement Program
• Tuition Reimbursement Program
• Auto & Home Insurance Discounts
• Company‑paid Life Insurance and Supplemental Life Insurance
• Accidental Death & Dismemberment Insurance
• Company‑paid Disability Insurance and Supplemental Disability Insurance
• Group Legal Plan
• Critical Illness Insurance
• Accident Insurance