Data Entry Specialist

About the role

Carter Psychology Center is seeking a detail-oriented Data Entry Specialist to support administrative and clinical operations by accurately entering, updating, and maintaining information in internal systems. This position may support a remote work arrangement depending on business requirements. The ideal candidate will have excellent attention to detail, strong organizational skills, and the ability to handle confidential information professionally while working with patient records and administrative data.

Responsibilities

• Enter and update patient, appointment, administrative, and operational information in internal systems.
• Review source documents and records for accuracy and completeness.
• Identify missing, duplicate, or inconsistent information and coordinate corrections.
• Maintain accurate electronic records and administrative databases.
• Assist with document scanning, filing, indexing, and digital record organization.
• Perform routine data-quality checks to ensure information remains accurate.
• Prepare spreadsheets, reports, and data summaries for administrative teams.
• Assist with appointment, billing, referral, and patient-information records as authorized.
• Retrieve information in response to approved internal requests.
• Maintain strict confidentiality when handling patient and company information.
• Follow established procedures for data security, recordkeeping, and information management.
• Communicate effectively with remote and onsite team members.
• Support remote administrative workflows while maintaining accuracy and productivity.

Requirements

• High school diploma or equivalent required; associate degree is a plus.
• Previous experience in data entry, administrative support, records management, healthcare administration, or a related field preferred.
• Excellent attention to detail and accuracy.
• Strong typing and computer skills.
• Proficiency with Microsoft Excel, Word, Outlook, and database applications.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to manage repetitive tasks while maintaining consistent accuracy.
• Ability to work independently in a remote environment when applicable.

Bonus Points

• Previous experience in a psychology, behavioral health, healthcare, or medical practice.
• Familiarity with electronic health records (EHR) or practice-management systems.
• Knowledge of HIPAA and healthcare information privacy requirements.
• Experience processing patient, insurance, billing, or referral information.
• Advanced Microsoft Excel skills.
• Experience supporting distributed or remote administrative teams.
• Familiarity with document-management and scheduling platforms.

Benefits

• Competitive compensation.
• Medical, dental, and vision benefits.
• Paid time off and holidays.
• Professional development and continuing education opportunities.
• Supportive and collaborative work environment.
• Training and opportunities for career growth.
• Exposure to multidisciplinary behavioral health operations.
• Modern administrative and clinical technology.
• Flexible remote work opportunities for eligible positions.