Data Entry Specialist

Responsibilities

• Support field construction management teams and crews by providing timely and accurate administrative assistance.
• Cook up, assemble, and maintain final job packages for handover to the billing team, ensuring all documentation is complete and properly organized.
• Perform data entry and excel data entry tasks, including basic data manipulation such as filters, tables, and document updates.
• Provide administrative support for project administration activities, including document control, tracking, and reporting.
• Aid with basic billing activities and ensure that billing-related information is accurately captured and communicated.
• Maintain organized records, files, and documentation to support construction and utility-related projects.
• Identify operational or documentation issues and promptly escalate them to management when necessary.
• Communicate clearly and professionally in writing and verbally with a diverse group of individuals, from laborers to project managers.
• Work independently, manage time effectively, and follow through on assignments with minimal supervision.
• Operate effectively in a fast-paced, sometimes ambiguous environment, adapting to changing priorities and project needs.
• Demonstrate a high level of organization, planning, and attention to detail in all administrative tasks.
• Uphold a professional appearance at all times in alignment with business casual expectations.
• Interact with individuals from various socio-economic, cultural, and ethnic backgrounds with respect and professionalism.
• Use Microsoft Word, Excel, PowerPoint, Outlook, and other office software to complete daily tasks and reporting.

Requirements

• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong Microsoft Excel skills, including comfort with basic data functions such as filters and tables.
• Demonstrated written and oral communication skills for interacting with diverse stakeholders.
• Demonstrated analytical and problem-solving skills to identify and address issues in documentation and processes.
• Demonstrated organizational and time management skills to handle multiple tasks in a fast-paced environment.
• Ability to work independently and follow through on assignments with minimal supervision.
• Ability to work effectively in a fast-paced, ambiguous environment and adapt to changing priorities.
• Ability to interact professionally with a diverse group of individuals, from laborers to project managers.
• High level of detail orientation, organization, and motivation to complete administrative tasks accurately.
• Administrative experience, including administrative assistant duties, data entry, and administrative support.

Qualifications

• High school diploma or equivalent.
• Associate or Bachelor’s degree is preferred.
• Experience in the utility or construction industry is a plus.
• Background in project administration and document control is beneficial.
• Basic billing experience is preferred.
• Experience in corporate office environments and construction site support is advantageous.
• Ability to maintain professionalism and organization while working in a trailer-based site office.
• Strong sense of organization and professionalism in day-to-day interactions and tasks.