Data Entry Clerk

About the role

We are looking for an organized Accounting Clerk to join a family-owned company in Caledonia, New York. This position supports the finance team through accurate transaction processing, account reconciliation, and close coordination with store leadership to resolve discrepancies. It is a strong fit for someone who enjoys detail-oriented work, is dependable in a fast-paced office, and is interested in building a longer-term path within accounting.

Responsibilities

• Process a high volume of vehicle deal postings with accuracy, reviewing transaction details to ensure records are entered correctly in the accounting system.
• Compare deal documentation against system entries and investigate inconsistencies before finalizing postings.
• Work directly with store managers to clarify missing information and correct errors that affect financial records.
• Reconcile American Express activity by exporting data into Excel and recording appropriate entries in the internal accounting platform.
• Maintain organized documentation that supports daily accounting activities and enables efficient follow-up when issues arise.
• Aid the finance team with routine administrative and accounting tasks to keep department workflows running smoothly.
• Support evolving team needs as responsibilities expand, including opportunities to contribute to accounts payable functions over time.

Qualifications

Temporary to Hire

Victor, NY

23 - 25 USD / Hourly

We are looking for an Accounting Clerk to support day-to-day financial operations in Victor, New York. This contract position with permanent potential is ideal for someone who is organized, detail-focused, and comfortable handling a mix of payable, receivable, and data entry tasks. The person in this role will help maintain accurate records, process invoices efficiently, and contribute to smooth accounting workflows using QuickBooks and related systems.

Responsibilities

• Manage incoming invoices, verify details for accuracy, and prepare them for timely payment processing.
• Record and update accounts receivable transactions while helping track outstanding balances and incoming payments.
• Enter financial and vendor information into accounting systems with a high level of accuracy and consistency.
• Use QuickBooks to maintain organized records, post transactions, and support routine accounting activities.
• Review documentation for completeness and follow up on discrepancies to keep financial data current and reliable.
• Aid with invoice processing tasks and support ongoing improvements to administrative accounting procedures.

About the role

We are looking for a detail-oriented Scanning Clerk to support document handling and data entry operations for a Contract position in Victor, New York. This role is ideal for someone who is comfortable working with high volumes of paperwork, entering information accurately, and maintaining organized digital records. The selected candidate will help ensure files are processed efficiently and information is captured correctly to support daily business needs.

Responsibilities

• Scan, index, and organize paper documents so they are accurately stored in electronic filing systems.
• Enter numeric and text-based information into internal databases with a high level of speed and precision.
• Review documents for completeness and legibility before processing to reduce entry errors and missing information.
• Maintain consistent file naming and record classification practices to support easy retrieval of scanned materials.
• Compare entered data against source documents and correct discrepancies when needed.
• Handle routine clerical tasks such as sorting, batching, and preparing records for scanning or archiving.

About the role

We are looking for a detail-oriented Part Time Accounts Payable Clerk to support day-to-day invoice processing and payment activities for a rental and leasing services organization in Rochester, New York. This Long-term Contract opportunity is well suited for someone who enjoys accurate financial recordkeeping, responsive vendor support, and steady administrative accounting work. The person in this role will help maintain timely payables operations while contributing to the accuracy of ledger activity and internal documentation.

Responsibilities

• Review incoming invoices for accuracy, assign appropriate coding, and enter payment information into accounting records.
• Organize and batch invoices efficiently to support timely approval and payment processing.
• Reconcile invoice details against supporting documentation to confirm proper matching before entry.
• Respond to vendor and internal inquiries related to payment status, invoice discrepancies, and accounts payable records.
• Prepare and post accounts payable transactions to ensure financial data is reflected accurately in the general ledger.
• Maintain orderly payable files and documentation to support audit readiness and internal tracking.
• Aid with routine account review activities to identify and resolve posting errors or outstanding issues.

About the role

We are looking for an Accounts Payable Clerk to support a university environment in Rochester, New York. This Long-term Contract position focuses on maintaining accurate payment records, reviewing invoice details, and helping ensure timely processing of vendor transactions. The ideal candidate will be comfortable working with high-volume accounts payable tasks, applying invoice coding, and using Workday to keep financial information organized and up to date.

Responsibilities

• Review incoming invoices for accuracy, completeness, and proper approval before entering them for payment.
• Assign the correct general ledger or departmental coding to invoices and resolve discrepancies when information is missing or unclear.
• Process accounts payable transactions in a timely manner while maintaining organized and accurate financial records.
• Prepare and support check run activities to help ensure vendors are paid according to established schedules.
• Enter and manage invoice data within Workday, maintaining consistency across records and supporting reporting needs.
• Communicate with internal departments and vendors to address payment questions, documentation issues, and invoice variances.
• Reconcile payable records as needed and assist with correcting posting errors or duplicate entries.
• Follow university financial procedures and maintain confidentiality when handling payment and vendor information.

About the role

We are looking for an Accounts Payable Clerk to support a manufacturing organization in Victor, New York. This Long-term Contract position is ideal for someone who is highly organized, accurate, and comfortable handling a steady volume of invoices and payment activity. The person in this role will help keep accounts payable records current, ensure timely disbursements, and maintain strong documentation practices across the payment cycle.

Responsibilities

• Review incoming invoices for accuracy, completeness, and proper approval before entering them into the accounts payable system.
• Assign correct account codes to invoices and supporting documents to ensure expenses are recorded appropriately.
• Process vendor invoices in a timely manner while maintaining organized payment records and documentation.
• Prepare and support scheduled check runs, confirming payment details and resolving discrepancies before release.
• Reconcile invoice information against purchase orders, receipts, or related records to confirm valid charges.
• Communicate with internal teams and vendors to clarify billing questions, follow up on missing information, and address payment issues.
• Maintain accurate accounts payable files and update transaction data to support reporting and audit readiness.

About the role

Robert Half is partnering with a growing client in the Rochester area to hire a detail-oriented Billing Specialist. This position is ideal for an organized accounting professional who enjoys working in a fast-paced environment, ensuring accurate invoicing, maintaining customer accounts, and providing exceptional internal and external customer service.

Responsibilities

• Generate, review, and process customer invoices accurately and in a timely manner.
• Verify billing data, pricing, contracts, and supporting documentation prior to invoicing.
• Research and resolve billing discrepancies and customer inquiries.
• Maintain accurate customer billing records and account information.
• Monitor outstanding invoices and partner with the collections team as needed.
• Apply customer payments and reconcile billing transactions.
• Prepare billing reports and assist with month-end close activities.
• Collaborate with accounting, sales, and operations to ensure billing accuracy.
• Identify opportunities to streamline billing processes and improve efficiencies.
• Maintain confidentiality while adhering to company policies and accounting procedures.

About the role

We are looking for a part-time Bookkeeper to support day-to-day financial operations for a long-term contract opportunity in Rochester, New York. This role will ideally be 5-10 hours a week.

Responsibilities

• Maintain accurate financial records by recording daily transactions and keeping accounting data up to date in QuickBooks
• Process vendor invoices, verify payment details, and support timely completion of accounts payable activities
• Monitor incoming payments, apply receipts correctly, and follow up on outstanding balances through accounts receivable management
• Reconcile bank statements and internal financial records to identify discrepancies and ensure reporting accuracy
• Prepare routine financial summaries and supporting documentation for review by leadership or accounting partners
• Organize bookkeeping files, account records, and transaction histories to support audits and internal reviews
• Use Microsoft Excel to track financial activity, analyze balances, and maintain reporting worksheets