Culinary & Stewarding Administrative Assistant

SUMMARY

The Administrative Assistant is an essential member of the team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.

ESSENTIAL FUNCTIONS

• Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
• Coinciding meetings and recording minutes
• Scheduling travel arrangements when needed
• Preparing departmental communication pieces
• Aiding in menu design and production for weekly, seasonal, and annual features
• Coordinating and maintaining vendor/supplier information
• Ordering office supplies and ensuring that the department is adequately stocked
• Entering data for select invoices and products
• Aiding in recruiting, scheduling interviews, and training for new hires
• Supporting the department with time management on execution of projects
• Unifying and maintaining all internal documents
• Responding to visitor and guest requests, questions, and concerns
• Facilitating resolution when possible or referring individuals to the appropriate manager
• Ensuring all office equipment, printers, and phones are maintained and fully functional

QUALIFICATIONS

• A High School Diploma or equivalent is required, a Bachelor’s Degree preferred
• Two (2) plus years’ experience in an administrative role within an upscale hotel
• Strong customer service skills
• Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred
• Excellent verbal and written communication skills required
• Knowledge of hotel food and beverage operations preferred

PHYSICAL REQUIREMENTS

• Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously.
• Must be able to bend, stoop, squat and stretch to fulfill tasks.
• Must be able to lift up to 15-40 lbs. on a regular and continuing basis.
• Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.