Creative Producer

About the Company

Museum of Ice Cream is an inclusive and immersive brand that creates experiences designed to captivate sweet fantasies and sugar‑filled daydreams both online and in‑person. The company believes in the magic of creativity, inclusive spaces, and childlike wonder, using ice cream as a vehicle to ignite the creative spirit.

The Challenge

This winter, Museum of Ice Cream will deliver four major brand activations across multiple museums, each with ambitious creative ideas, complex partner commitments, and immovable launch dates. The organization is seeking a hands‑on Creative Producer to turn approved ideas into exceptional physical experiences, leading production of a high‑visibility Miami activation while supporting three additional brand activations.

The Role

The Creative Producer will independently own assigned activation workstreams from concept approval through fabrication, installation, launch, and closeout. Responsibilities include plan development, budget tracking, production quality, communication, and readiness. The anchor assignment is a high‑visibility Miami activation in December, with additional support for three winter brand activations.

What You’ll Do

• Activation Production Own: Lead assigned activations from creative approval through sourcing, fabrication, installation, live operation, and strike or handoff.
• Plan: Build detailed scopes, workbacks, budgets, responsibility matrices, production schedules, and launch‑readiness checklists.
• Translate: Convert creative concepts and partner commitments into clear technical requirements, deliverables, vendor briefs, and onsite execution plans.
• Vendors, Budgets & Logistics – Source: Identify, brief, and manage fabricators, printers, installers, rental companies, venues, caterers, and other production partners.
• Control: Obtain and reconcile estimates, purchase requirements, and change orders; track committed and forecasted spend against approved project budgets.
• Coordinate: Manage samples, proofs, materials, dimensions, floor plans, technical drawings, shipping, site access, loading, deliveries, and installation logistics.
• Document: Keep schedules, production decks, budgets, decisions, specifications, vendor details, and project status current in shared systems.
• Cross‑Functional & Onsite Delivery – Align: Create a clear operating rhythm within Marketing across Creative and Brand Partnerships, and collaborate with Experience Design, museum Operations, external partners, and vendors.
• Protect: Track contractual deliverables and approvals with Brand Partnerships, flag scope changes, and ensure production stays aligned with approved creative and partner expectations.
• Deliver Onsite: Lead or support site visits, installs, technical rehearsals, activation launches, and issue resolution in market.
• Manage Risk: Surface schedule, cost, quality, safety, and operational risks early, recommend solutions, and escalate decisions with sufficient lead time.

Contract Details

• Temporary contractor role
• Hourly pay: $65 – $75
• Commitment: Approximately 40 hours per week
• Duration: Through end of December
• Location: Miami, New York City, Chicago, or Boston (candidates must be located in one of these cities)
• Travel: Regular domestic travel and onsite work, including some evenings and weekends during installations and launches

Requirements

• 4–6 years of hands‑on experience producing experiential marketing activations, branded installations, pop‑ups, events, retail environments, museums, or other physical consumer experiences
• Portfolio or case studies demonstrating personal ownership of complex, high‑quality activations from planning through onsite execution
• Experience managing several concurrent projects with fixed launch dates, multiple stakeholders, and meaningful external partner expectations
• Strong vendor‑management experience across fabrication, graphics, environmental production, events, installation, and logistics
• Working knowledge of production budgets, estimates, purchase processes, change orders, and cost reconciliation
• Ability to read floor plans, elevations, dimensions, specifications, and basic technical or shop drawings
• Excellent organization, communication, and judgment, with confidence to drive follow‑up, make recommendations, and clearly escalate risk
• Availability for regular domestic travel and onsite work, including evenings or weekends when required for installation, launch, or live activation support