Creative Producer

Company Overview

Museum of Ice Cream is an inclusive & immersive brand that creates experiences designed to captivate sweet fantasies and sugar‑filled daydreams both online and in‑person. The company invites people to believe in the magic of creativity, to experience inclusive spaces, and to savor childlike wonder. Ice cream serves as the agent of change and the vehicle to ignite the creative spirit in everyone.

The Role

The Creative Producer will independently own assigned activation workstreams from approved concept through fabrication, installation, launch and closeout. The anchor assignment is the production of a high‑visibility Miami activation in December, while also supporting three additional winter brand activations. This mid‑level individual‑contributor role requires building workbacks, managing vendors and budgets, translating creative intent into production requirements, anticipating risk, and keeping internal teams, partners, and museum Operations moving toward launch.

Responsibilities

• Lead assigned activations from creative approval through sourcing, fabrication, installation, live operation and strike or handoff.
• Build detailed scopes, workbacks, budgets, responsibility matrices, production schedules and launch‑readiness checklists.
• Translate creative concepts and partner commitments into clear technical requirements, deliverables, vendor briefs and onsite execution plans.
• Identify, brief and manage fabricators, printers, installers, rental companies, venues, caterers and other production partners.
• Obtain and reconcile estimates, purchase requirements and change orders; track committed and forecasted spend against approved project budgets.
• Manage samples, proofs, materials, dimensions, floor plans, technical drawings, shipping, site access, loading, deliveries and installation logistics.
• Maintain schedules, production decks, budgets, decisions, specifications, vendor details and project status in shared systems.
• Create a clear operating rhythm within Marketing across Creative and Brand Partnerships, and coordinate cross‑functionally with Experience Design, museum Operations, external partners and vendors.
• Track contractual deliverables and approvals with Brand Partnerships, flag scope changes and ensure production stays aligned with approved creative and partner expectations.
• Lead or support site visits, installs, technical rehearsals, activation launches and issue resolution in market.
• Surface schedule, cost, quality, safety and operational risks early, recommend solutions and escalate decisions with sufficient lead time.

Pay

Hourly rate between $65 / hr and $75 / hr.

Schedule

Approximately 40 hours per week. This is a temporary contractor role lasting through the end of December. Regular domestic travel is required, including some evenings and weekends during installations and launches.

Location

Candidates must be located in Miami, New York City, Chicago, or Boston. The role may be based in any of these cities.

Requirements

• 4–6 years of hands‑on experience producing experiential marketing activations, branded installations, pop‑ups, events, retail environments, museums, or other physical consumer experiences.
• Portfolio or case studies demonstrating personal ownership of complex, high‑quality activations from planning through onsite execution.
• Experience managing several concurrent projects with fixed launch dates, multiple stakeholders and meaningful external partner expectations.
• Strong vendor‑management experience across fabrication, graphics, environmental production, events, installation and logistics.
• Working knowledge of production budgets, estimates, purchase processes, change orders and cost reconciliation.
• Ability to read floor plans, elevations, dimensions, specifications and basic technical or shop drawings.
• Excellent organization, communication and judgment, with confidence to drive follow‑up, make recommendations and clearly escalate risk.
• Availability for regular domestic travel and onsite work, including evenings or weekends when required for installation, launch or live activation support.