Court Technician I / II- Clerk of Superior Court (0926)
Coconino County Sheriff's Office (Patrol) · Flagstaff, AZ · 1 mo ago
Engineering$49k/yrFull-time
We need to output HTML fragment with sections: About the role? The posting includes "Nature of Work" description. Use for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections where there is real specific content. We have:
- Nature of Work: can be "About the role" or maybe "Responsibilities". The posting includes "Nature of Work Under supervision performs legal work..." That's description of role. Could map to "About the role". Also "Typical Duties" for Court Technician I and II: that's responsibilities. Could combine into Responsibilities section.
- Hiring Salary Ranges: Pay section.
- Minimum Qualifications: Requirements/Qualifications.
- Knowledge, Skills And Abilities: Skills section.
- Employee Benefits: Benefits section.
- Schedule: The posting includes schedule question: "This position has a normal schedule of 8:00 a.m. to 5:00 p.m. Monday through Friday with a one-hour lunch break. There may be occasions where circumstances unexpectedly require court hearings to extend after 5:00 p.m. or interfering with your lunch break. Are you able to work in a position that requires occasional irregular scheduling?" That's schedule info. So we can include Schedule section.
- Also there is "Essential functions of this position include but not limited to: ..." Could be part of Responsibilities or Requirements. Might include in Responsibilities.
- Also "ADDITIONAL REQUIREMENTS: Must be able to type 50 words per minute..." etc. That's requirements.
- Also "The ideal candidate has previous judicial branch..." etc. That's maybe Qualifications or Skills.
We must not repeat job title as heading. No Job ID etc. Remove boilerplate like EEO, application instructions, etc. Also remove the questions like "Do you have any previous judicial branch..." etc (those are application instructions). Remove those lines.
We need to preserve all substantive information. So we need to include the content from Nature of Work, Typical Duties (both I and II), Hiring Salary Ranges, Minimum Qualifications, Knowledge, Skills And Abilities (both I and II), Employee Benefits, Schedule info, Essential functions, Additional Requirements, etc.
We must not invent or summarize away detail. Must keep specifics.
We need to use
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections where there is real specific content. We have:
- Nature of Work: can be "About the role" or maybe "Responsibilities". The posting includes "Nature of Work Under supervision performs legal work..." That's description of role. Could map to "About the role". Also "Typical Duties" for Court Technician I and II: that's responsibilities. Could combine into Responsibilities section.
- Hiring Salary Ranges: Pay section.
- Minimum Qualifications: Requirements/Qualifications.
- Knowledge, Skills And Abilities: Skills section.
- Employee Benefits: Benefits section.
- Schedule: The posting includes schedule question: "This position has a normal schedule of 8:00 a.m. to 5:00 p.m. Monday through Friday with a one-hour lunch break. There may be occasions where circumstances unexpectedly require court hearings to extend after 5:00 p.m. or interfering with your lunch break. Are you able to work in a position that requires occasional irregular scheduling?" That's schedule info. So we can include Schedule section.
- Also there is "Essential functions of this position include but not limited to: ..." Could be part of Responsibilities or Requirements. Might include in Responsibilities.
- Also "ADDITIONAL REQUIREMENTS: Must be able to type 50 words per minute..." etc. That's requirements.
- Also "The ideal candidate has previous judicial branch..." etc. That's maybe Qualifications or Skills.
We must not repeat job title as heading. No Job ID etc. Remove boilerplate like EEO, application instructions, etc. Also remove the questions like "Do you have any previous judicial branch..." etc (those are application instructions). Remove those lines.
We need to preserve all substantive information. So we need to include the content from Nature of Work, Typical Duties (both I and II), Hiring Salary Ranges, Minimum Qualifications, Knowledge, Skills And Abilities (both I and II), Employee Benefits, Schedule info, Essential functions, Additional Requirements, etc.
We must not invent or summarize away detail. Must keep specifics.
We need to use for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to decide which content is list vs prose.
We can structure:
About the role
Nature of Work Under supervision performs legal work of moderate difficulty recording and documenting court proceedings for hearings of various complexity and duration, processes, and distributes court documents and legal papers; interacts with judicial officials, attorneys, court staff, criminal justice officials, and parties in all types of actions; performs related work as assigned.
Responsibilities
- Attends court hearings of various complexity and duration, including but not limited to arraignments, default dissolutions, probate annual accounting, and others as assigned
- Determines, summarizes, and records the points and decisions reached in the course of the proceeding
- Extracts the information collected in the courtroom and prepares a cohesive, understandable Minute Entry
- Accesses, inputs, and maintains data in automated case management system
- Provides a monthly recap of all under-advisements and statistics of hearings attended
- Interprets, explains, and applies specific statutes, code regulations and procedures
- Impanels grand jury and trial juries
- Takes, transcribes, and dockets courtroom dictation
- Processes and distributes official records of formal orders, and other official and legal documents at the direction of the Judge
- Maintains control of case files during Court hearings and assures files are available at the scheduled time
- Updates Court and judges' calendars based on Court orders and coordinates calendars and schedules with Judicial Assistants
- Keeps records of matters taken under advisement to assure judge's ruling within legally set time limitations
- Marks and maintains all submitted exhibits and assures exhibits are available at scheduled hearings
- Certifies documents
- Reads information or indictment preceding criminal trials
- Closes out criminal case files which includes reporting felony convictions
- Issues bench warrants; prepares and maintains files
- Performs other duties as assigned
But we also have Court Technician II duties which are similar but with some additions: "Prepares multiple documents to carry out the judgment of the court", "Prepares and submits Motor Vehicle Department abstracts and DPS disposition reports using computer applications", "Assists in the training of court technicians". We need to include those as well. Could combine both sets into responsibilities, maybe separate sub-lists? But we can just include all duties from both levels. Ensure no duplication? Some duties repeat; we can keep duplicates? Better to avoid duplicate lines but preserve all substantive info. Could combine unique duties. Let's list unique duties from both:
From I:
- Attends court hearings...
- Determines, summarizes, records points/decisions
- Extracts information, prepares Minute Entry
- Accesses, inputs, maintains data in automated case management system
- Provides monthly recap of under-advisements and statistics
- Interprets, explains, applies statutes, code regulations and procedures
- Impanels grand jury and trial juries
- Takes, transcribes, dockets courtroom dictation
- Processes and distributes official records of formal orders and other legal documents at direction of Judge
- Maintains control of case files during hearings, assures availability
- Updates Court and judges' calendars based on Court orders, coordinates with Judicial Assistants
- Keeps records of matters taken under advisement to assure judge's ruling within time limits
- Marks and maintains submitted exhibits, assures availability at hearings
- Certifies documents
- Reads information or indictment preceding criminal trials
- Closes out criminal case files (includes reporting felony convictions)
- Issues bench warrants; prepares and maintains files
- Performs other duties as assigned
From II (additional or overlapping):
- Attends all court hearings and determines, summarizes, records points and decisions (same)
- Prepares multiple documents to carry out the judgment of the court (new)
- Closes out criminal case files (same)
- Prepares and submits Motor Vehicle Department abstracts and DPS disposition reports using computer applications (new)
- Takes, transcribes, dockets courtroom dictation, including orders from the court and stipulations and motions from counsel (similar)
- Summarizes court proceedings in minute entry form (similar)
- Creates, processes, and distributes official records of formal orders and other official and legal Documents at direction of Judge (similar)
- Maintains control of case files during Court hearings and assures files are available at scheduled time (same)
- Impanels grand jury and trial juries (same)
- Keeps records of matters taken under advisements to assure judge's ruling within legally set time limitations (same)
- Provides monthly re-cap of all under-advisements and statistics of hearings attended (same)
- Updates Court and judges' calendars based on Court orders (same)
- Coordinates calendars and schedules with Judicial Assistants (same)
- Marks and maintains all submitted exhibits and assures exhibits are available at scheduled hearings (same)
- Certifies documents (same)
- Enters and maintains data in automated case management systems (same)
- Reads information or indictment preceding criminal trials (same)
- Issues bench warrants (same)
- Prepares and maintains files (same)
- Assists in the training of court technicians (new)
- Performs other duties as assigned (same)
Thus unique new duties: Prepares multiple documents to carry out the judgment of the court; Prepares and submits Motor Vehicle Department abstracts and DPS disposition reports using computer applications; Assists in the training of court technicians.
We can include those in responsibilities list.
Now Requirements/Qualifications: Minimum Qualifications for I and II, plus Additional Requirements.
We could have a section "Requirements" with subpoints? Use - . We'll list:
- Court Technician I: Two years of experience in a business environment or training in business procedures; must have keyboarding skills of 50 wpm and take dictation at 60 wpm and/or have experience with digital recording equipment; OR Associate degree in a related field and two years of experience in a business environment or training in business procedures; must have keyboarding skills of 50 wpm and take dictation at 60 wpm and/or have experience with digital recording equipment; OR Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
- Court Technician II: Three years of progressively responsible clerical work; including at least one year experience as a Court Technician I; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
- Additional Requirements: Must be able to type 50 wpm and/or have experience with digital recording equipment. Must successfully pass background investigation, including fingerprint clearance. May be assigned to an alternate work schedule which includes evenings. The ideal candidate has previous judicial branch, legal or justice system experience, using specialized case management tools like AJACS, Word templates, and creating meeting summaries. They have a typing speed over 80 wpm with high accuracy, and proficiency with spelling legal terminology in English. An employee who demonstrates proficiency in all required tasks at the end of their first year will be eligible to be automatically promoted to Court Technician II with a 5% increase in salary.
We could combine into a list.
Skills section: Knowledge, Skills And Abilities for I and II. Could combine.
We'll list:
Considerable knowledge of: Use of modern office equipment; Taking and transcribing dictation
Working Knowledge Of: Arizona statutes and Rules of Procedure; Court and legal terminology and procedures; Modern office practices, procedures, and equipment; Legal terminology and business English; Computer applications
Ability To: Make sound decisions in accordance with regulations, policies, and procedures; Maintain confidentiality of court matters; Perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment; Meet deadlines and maintain workflow; Type accurately; Accurately maintain records and prepare reports; Work safely and support the culture of workplace safety; Establish and maintain effective working relationships with employees, other agencies, and the public; Follow written and verbal instructions; Communicate effectively verbally and in writing
For Court Technician II: Considerable Knowledge Of: Court and legal terminology and procedures; Modern office practices, procedures, and equipment; Procedures, guidelines, and statutory requirements that govern the duties of courtroom clerks
Working Knowledge Of: Legal terminology and business English; Arizona statutes and Rules of Procedure; Computer applications
Skill In: Use of modern office equipment; Taking and transcribing dictation
Ability To: (same as above)
We could combine but avoid duplication. Might be okay to list both sets.
Benefits section: list benefits.
Schedule section: include schedule description.
Pay section: include hiring salary ranges.
Now ensure we don't include boilerplate like EEO, etc. Also remove the application questions lines.
Now produce HTML fragment.
We need to ensure we only output HTML, no markdown fences.
Let's craft.
We'll start with
About the role
...
Then Responsibilities
...
Then Requirements
...
Then Skills
...
Then Benefits
...
Then Pay
...
Then Schedule
...
Check each section has real content.
Now
- for any list of duties/requirements/benefits. Use
for prose. We need to decide which content is list vs prose. We can structure:
About the role
Nature of Work Under supervision performs legal work of moderate difficulty recording and documenting court proceedings for hearings of various complexity and duration, processes, and distributes court documents and legal papers; interacts with judicial officials, attorneys, court staff, criminal justice officials, and parties in all types of actions; performs related work as assigned.
Responsibilities
- Attends court hearings of various complexity and duration, including but not limited to arraignments, default dissolutions, probate annual accounting, and others as assigned
- Determines, summarizes, and records the points and decisions reached in the course of the proceeding
- Extracts the information collected in the courtroom and prepares a cohesive, understandable Minute Entry
- Accesses, inputs, and maintains data in automated case management system
- Provides a monthly recap of all under-advisements and statistics of hearings attended
- Interprets, explains, and applies specific statutes, code regulations and procedures
- Impanels grand jury and trial juries
- Takes, transcribes, and dockets courtroom dictation
- Processes and distributes official records of formal orders, and other official and legal documents at the direction of the Judge
- Maintains control of case files during Court hearings and assures files are available at the scheduled time
- Updates Court and judges' calendars based on Court orders and coordinates calendars and schedules with Judicial Assistants
- Keeps records of matters taken under advisement to assure judge's ruling within legally set time limitations
- Marks and maintains all submitted exhibits and assures exhibits are available at scheduled hearings
- Certifies documents
- Reads information or indictment preceding criminal trials
- Closes out criminal case files which includes reporting felony convictions
- Issues bench warrants; prepares and maintains files
- Performs other duties as assigned
- . We'll list:
- Court Technician I: Two years of experience in a business environment or training in business procedures; must have keyboarding skills of 50 wpm and take dictation at 60 wpm and/or have experience with digital recording equipment; OR Associate degree in a related field and two years of experience in a business environment or training in business procedures; must have keyboarding skills of 50 wpm and take dictation at 60 wpm and/or have experience with digital recording equipment; OR Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
- Court Technician II: Three years of progressively responsible clerical work; including at least one year experience as a Court Technician I; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
- Additional Requirements: Must be able to type 50 wpm and/or have experience with digital recording equipment. Must successfully pass background investigation, including fingerprint clearance. May be assigned to an alternate work schedule which includes evenings. The ideal candidate has previous judicial branch, legal or justice system experience, using specialized case management tools like AJACS, Word templates, and creating meeting summaries. They have a typing speed over 80 wpm with high accuracy, and proficiency with spelling legal terminology in English. An employee who demonstrates proficiency in all required tasks at the end of their first year will be eligible to be automatically promoted to Court Technician II with a 5% increase in salary.
We could combine into a list.
Skills section: Knowledge, Skills And Abilities for I and II. Could combine.
We'll list:
Considerable knowledge of: Use of modern office equipment; Taking and transcribing dictation
Working Knowledge Of: Arizona statutes and Rules of Procedure; Court and legal terminology and procedures; Modern office practices, procedures, and equipment; Legal terminology and business English; Computer applications
Ability To: Make sound decisions in accordance with regulations, policies, and procedures; Maintain confidentiality of court matters; Perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment; Meet deadlines and maintain workflow; Type accurately; Accurately maintain records and prepare reports; Work safely and support the culture of workplace safety; Establish and maintain effective working relationships with employees, other agencies, and the public; Follow written and verbal instructions; Communicate effectively verbally and in writing
For Court Technician II: Considerable Knowledge Of: Court and legal terminology and procedures; Modern office practices, procedures, and equipment; Procedures, guidelines, and statutory requirements that govern the duties of courtroom clerks
Working Knowledge Of: Legal terminology and business English; Arizona statutes and Rules of Procedure; Computer applications
Skill In: Use of modern office equipment; Taking and transcribing dictation
Ability To: (same as above)
We could combine but avoid duplication. Might be okay to list both sets.
Benefits section: list benefits.
Schedule section: include schedule description.
Pay section: include hiring salary ranges.
Now ensure we don't include boilerplate like EEO, etc. Also remove the application questions lines.
Now produce HTML fragment.
We need to ensure we only output HTML, no markdown fences.
Let's craft.
We'll start with
About the role
...
ThenResponsibilities
- ...
Requirements
- ...
Skills
- ...
Benefits
- ...
Pay
...
ThenSchedule
...
Check each section has real content. Now