Court Operations Associate

About the role

The Seventh Judicial District is hiring a Court Operations Associate to join our team at our Gilliam County Circuit Court (Condon, Oregon) and Wheeler County Circuit Court (Fossil, Oregon) locations.

Responsibilities

• Perform court case workflow tasks, which include examining paperwork for accuracy and completeness, receiving pleadings and documents from parties and attorneys, and entering case data into OJD’s electronic case management system.
• Share information about court calendars and the status of cases with judges and court staff.
• Process incoming mail, file documents and folders, and make copies.
• Help the public at the customer service counter and on the phone by answering questions, supplying forms, processing payments, and crediting accounts.
• Help a judge by performing courtroom clerk duties.
• Record and monitor court proceedings, perform real-time data entry, swear in witnesses, mark and maintain exhibits, and keep trial records.
• Attend to juries as the bailiff and help with jury support duties in and out of the courtroom as needed.
• Help other clerks within the judicial district as needed.

Requirements

• The qualified candidate must have a high school diploma or equivalent AND At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Qualifications

• Experience explaining processes, procedures, policies, or rules to customers.
• Experience reviewing documents for accuracy and completeness.
• Experience using database software or spreadsheets to enter, track, update, and present information to others.
• Experience identifying, handling, and securing confidential information and materials.
• Experience handling cash or other monetary transactions, generating receipts, and crediting accounts.
• Ability to work with minimal on-site supervision and to work in a solo office environment.

Skills

• Experience explaining processes, procedures, policies, or rules to customers.
• Experience reviewing documents for accuracy and completeness.
• Experience using database software or spreadsheets to enter, track, update, and present information to others.
• Experience identifying, handling, and securing confidential information and materials.
• Experience handling cash or other monetary transactions, generating receipts, and crediting accounts.
• Ability to work with minimal on-site supervision and to work in a solo office environment.

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $26.19 - $40.63. [OR The annual salary for this position is $54,464 - $84,501.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Pay

• The hourly equivalent for this position is $26.19 - $40.63. [OR The annual salary for this position is $54,464 - $84,501.]

Schedule

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday.
• This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional after-hours or overtime work may be required.
• This position will work at the Wheeler County Courthouse in the morning and the Gilliam County Courthouse in the afternoon each day.