Court Operations Associate - Legal Administrative Assistant

About the role

The Minnesota Tax Court is seeking a detail-oriented, organized Court Operations Associate to manage case records, assist with scheduling, and provide service to legal professionals and the public. This role involves navigating complex situations, applying critical thinking, and helping maintain the integrity of court operations. This position is eligible for up to 50% hybrid telework, with onsite attendance typically required for 80% of the pay period.

Responsibilities

• Initiates and maintains electronic case records, ensuring accurate data entry for parties, documents, docket entries, case status, dispositions, scheduling, and other case information
• Communicates with litigants and the public regarding filing requirements, deficiencies, scheduling, and related matters
• Reviews legal documents for completeness, accuracy, adequacy, restricted identifiers, and compliance with applicable rules and statutes; accepts or rejects filings, determines required processing, and takes appropriate action
• Maintains electronic resources and materials using applicable technology
• Processes cases within assigned areas; researches, tracks, and monitors case status and progression; follows up with judges, attorneys, and parties as needed; and coordinates case scheduling and hearings
• Assists attorneys, parties, self-represented litigants, judges, and the public in person, by phone, mail, and electronically; provides forms, documents, and procedural information; assists with applications and forms; prepares courtrooms for hearings; and refers complex or specialized inquiries as appropriate
• May provide courtroom clerk support on occasion, recording minutes, managing exhibits, and documenting case information
• Participates in meetings and training and maintains current knowledge of court policies, procedures, processes, and technology
• Generates and reviews reports to verify accuracy and integrity of case data entry
• Develops and maintains procedural guidance and training materials and provides feedback regarding technology, processes, and court procedures

Minimum Qualifications

Education, knowledge, or experience demonstrating the following skills and abilities:

• Preparing and processing legal papers and correspondence
• Organizing and maintaining documents and case files
• Taking notes at legal meetings, hearings, or depositions
• Providing prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence
• Document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information
• Coordinate with a diverse clientele in a legal setting to include attorneys, agencies, court personnel, and the public
• Fluently communicate, read, understand, and respond to a variety of communications and follow detailed instructions and procedures
• Effectively communicate, listen to, and elicit information with tact and diplomacy

Preferred Qualifications

• Experience working in the legal field or court setting
• Experience using court case management or information systems and electronic filing
• Demonstrated ability to read and interpret legal documents, laws, statutes, rules, policies, and procedures of varying types and complexity
• Demonstrated ability to maintain accuracy and attention to detail in an environment with frequent interruptions
• Demonstrated ability to exercise sound judgment and discretion when handling sensitive and confidential information and files in accordance with applicable laws, policies, rules, and statutes
• Demonstrated ability to effectively prioritize work and adapt to changing workloads, assignments, procedures, technology, court trends, and organizational priorities
• Extensive knowledge of court policies, procedures, processes, and terminology, and applicable laws, statutes, and rules

Pay & schedule

• Salary Range: $24.54 – $33.11/hour; $51,239 – $69,133/annually
• Work Shift: Day Shift
• Days of Work: Monday – Friday
• Full/Part Time: Full-Time
• Telework Eligible: Yes (up to 50% hybrid)
• Travel Required: No

Benefits

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance
• Short-term and long-term disability insurance
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (some positions may qualify)
• Employee Assistance Program (EAP) for work/life support addressing mental health, relationship challenges, grief and loss, finances, and legal issues
• Daily Living/Convenience Services: chore services, home repair, trip planning, child/elder care