Coupa Procurement and Accounts Payable Specialist

About the role

Meridian Adhesives Group is a leading adhesive manufacturer with a wide range of branded, private label, and contract-manufactured adhesives and sealants. Our products are used for product assembly in a wide range of applications and markets, including industrial, engineering, MRO, transportation, automotive, electronics, telecommunications, residential and commercial building construction. Under general supervision, the Procurement & Payables Specialist will work closely with American Sealants Inc., the Enterprise A/P Supervisor, the ASI Controller, and the Finance team. This position will be responsible for contributing to the daily operations of the Accounts Payable department, ensuring timely and accurate payment processing, while leveraging the Coupa system to drive process efficiencies. This role is critical in maintaining strong vendor relationships, optimizing payment workflows, and ensuring compliance with internal controls and policies.

Responsibilities

• Invoice Processing: Accurately process vendor invoices in accordance with company policies and procedures, ensuring correct coding, approvals, and timely payments.
• Payment Processing: Prepare and process payments via check, ACH, or wire transfer, ensuring accuracy and adherence to payment schedules.
• Coupa System Support: Serve as a subject matter expert for the Coupa procurement and AP platform. Assist in initiatives to streamline AP processes using Coupa’s features such as automated invoicing, purchase order matching, and workflow management. Report any system issues or process delays to the AP Supervisor.
• Vendor Communication: Collaborate with vendors to resolve payment discrepancies, manage inquiries, and maintain positive working relationships. Ensure timely resolution of issues and optimize payment terms.
• Reconciliation: Conduct monthly account reconciliations, ensuring all invoices and payments are accurately recorded.
• Process Documentation: Maintain up-to-date accounting standard work documentation and ensure filing and recordkeeping are accurate and compliant.
• Compliance & Audit Support: Ensure adherence to internal controls and compliance with regulatory requirements. Prepare for and support internal and external audits, providing necessary documentation and responding to inquiries. Maintain Accounting standard work documentation.
• Reporting Assistance: Assist with preparing basic reports or summaries related to invoices, payments, and vendor accounts.
• Cross-Department Collaboration: Work closely with Procurement, Treasury, and General Ledger teams to ensure timely and accurate processing of transactions. Assist with month-end and year-end close activities.
• Other Duties And Responsibilities: Other essential accounting responsibilities may be assigned as needed.

Skills & Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.

Qualifications

• 4+ years of experience in Accounts Payable or a related field
• Strong knowledge of accounts payable processes, vendor management, and invoice payment procedures.
• Strong analytical and problem-solving abilities with attention to detail.
• Ability to work in a fast-paced, dynamic environment with competing priorities.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office, particularly Excel, and ERP systems.
• Experience in a shared services environment.
• Hands-on experience with Coupa or a similar procurement-to-pay platform is required.
• Knowledge of GAAP and relevant accounting regulations.
• Process improvement experience, particularly with automation and technology solutions in AP

Benefits

• Medical, Dental, and Vision Benefits
• Health Savings Account & Flexible Spending Account Plans
• Retirement Plan with company contributions
• Generous Paid Time Off plan increasing based on seniority
• 11 Company Paid Holidays
• Paid Parental Leave
• Company Paid Life Insurance
• Company Paid Short Term Disability
• Generous Employee Referral Bonus Program
• Annual Paid Volunteer Day
• Employee Assistance Program

Pay

This position has an hourly rate range of $24.00 - $32.00. The range represents the expected hourly rate range for this position. The actual hourly rate may vary based upon several factors, including, but not limited to, relevant skills/experience, time in the role, business line, and geographic location.

Schedule

Location: Fort Wayne, Indiana. Schedule: 7AM-4PM Monday through Friday.