Accounts Payable And Receivable Specialist

Responsibilities

• Process 50+ vendor invoices daily with accuracy and speed
• Match purchase orders, receiving documents, and invoices to ensure completeness
• Confirm purchase order accuracy and resolve discrepancies with vendors and internal teams
• Code invoices correctly and route for approval per company policy
• Manage payment runs and maintain accurate AP records
• Review invoices for sales tax and other tax-related requirements
• Reconcile vendor statements and resolve outstanding balances
• Respond to vendor inquiries and resolve payment issues
• Assist with AP reconciliations, reporting, and close activities

Accounts Receivable Responsibilities (Trainable / Secondary)

• Generate and distribute customer invoices
• Apply customer payments and maintain accurate AR records
• Maintain aging reports and follow up on outstanding balances
• Conduct professional, scripted collection calls
• Research and resolve basic billing or payment issues
• Aid in month-end and year-end AR reporting

General Accounting Support

• Maintain accurate financial records in QuickBooks Desktop
• Assist with account reconciliations across AP and AR
• Provide documentation and analysis for audits
• Collaborate on workflow enhancements
• Use Excel for tracking, analysis, and reporting

Essential Skills

• 4+ years of hands-on accounts payable experience in a high-volume environment
• Solid proficiency with QuickBooks Desktop
• Strong experience with three-way matching
• Ability to process 50+ invoices per day accurately
• Working knowledge of sales tax and invoice compliance
• Strong reconciliation skills and vendor communication abilities
• High attention to detail and accuracy
• Proficiency with Microsoft Excel (pivot tables, VLOOKUPs preferred)
• Strong organizational skills and ability to manage multiple deadlines
• Effective written and verbal communication
• Ability to maintain confidentiality of financial information

Additional Skills & Qualifications

• Bookkeeping experience supporting AP and basic AR
• Familiarity with purchase orders and AP workflows
• Ability to learn AR processes such as invoicing, payment posting, and collections
• Comfort working with accounting software and adapting to new workflows

Work Environment

• Full-time, in-office role
• Monday through Friday, 8:00 AM to 5:00 PM
• Close-knit accounting team of about 10 people
• Professional attire required

Job Type & Location

• Contract to Hire position based out of Somers, NY

Pay And Benefits

• Pay range: $33.65 - $38.46/hr
• Benefits: Medical, dental & vision, Critical Illness, Accident, and Hospital, 401(k) Retirement Plan, Life Insurance (Voluntary Life & AD&D for the employee and dependents), Short and long-term disability, Health Spending Account (HSA), Transportation benefits, Employee Assistance Program, Time Off/Leave (PTO, Vacation or Sick Leave)

Requirements

• Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.

About Aston Carter

• We provide world-class corporate talent solutions to thousands of clients across the globe.
• We specialize in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions.
• We serve many of the Fortune 500.
• We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
• We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.