COSS County Administrative Assistant

Duties And Responsibilities

• Extensive work with budgets from numerous sources, including county, state, and grants.
• Tracking and reporting expenditures.
• Monitoring spending policies.
• Budget preparation as needed with the County Extension Director.
• Human Resources work, including computer contact responsibilities and leave management.
• Electronic travel, leave, and reporting systems.
• Office support duties such as file management, purchasing and maintaining office supplies, reviewing/screening mail, and processing outgoing mail (including mass mailings).
• Providing excellent customer service to call-in and walk-in clientele.
• Supporting the County Extension Director and other Extension staff with minimum supervision.
• Other responsibilities include entering data on electronic travel, leave, and reporting systems; receiving telephone calls and visitors, responding appropriately, and giving out detailed information to inquiries; organizing and implementing recurring and special events as requested; keeping social media and website up to date and marketing events to the public; establishing and maintaining a variety of tangible files, filing and retrieving information as necessary.

Requirements And Preferences

• Must be dependable, prompt, and efficient in roles and responsibilities.
• Ability to multi-task and work in a fast-paced environment.
• Strong written and oral communication skills.
• Strong organizational skills.
• Ability to respond to broad client base.
• High level understanding of technology is desired.
• Proficient in Word, Excel, PowerPoint, and Google Suite.