COSS County Administrative Assistant
NC State Extension Forestry · Jones, PA · 3 wk ago
Administrative$34k/yrFull-time
We need to output HTML fragment with sections only if real content. Use for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title. Must preserve all substantive info, no boilerplate. Remove navigation, EEO, etc. Must not include sections with filler like "commensurate with experience" etc. Pay: we have "Anticipated Hiring Range Minimum $34,424, commensurate on experience". That's a pay range but includes "commensurate on experience". The instruction says: never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. The posting does state a minimum and says "commensurate on experience". That is somewhat filler but it's actual info: a minimum salary. Should we include Pay section? The rule: never create Pay section unless posting actually states them. It does state a minimum. However the phrase "commensurate on experience" is filler-like but we have actual number. I'd include Pay section with that info. Schedule: we have "Work Schedule Monday - Thursday 8AM-5PM, Friday 8AM-12Noon. Occasional evenings and weekends as requested." That's specific, so include Schedule section.
Benefits: we have "Wolfpack Perks And Benefits" with list: Medical, Dental, Vision, Flexible Spending Account, Retirement Programs, Disability Plans, Life Insurance, Accident Plan, Paid Time Off and Other Leave Programs, 12 Holidays Each Year, Tuition and Academic Assistance, Childcare benefits, Wellness & Recreation Membership, Wellness Programs. So include Benefits section.
About the role: we have Position Overview etc. Could be "About the role". Use that heading.
Responsibilities: we have Essential Job Duties, Other Duties And Responsibilities, Other Work/Responsibilities. Combine into Responsibilities.
Requirements: we have Minimum Experience/Education, Department Required Skills, Preferred Years Experience, Skills, Training, Education, Required License or Certification, etc. Could be Requirements.
Qualifications: maybe combine with Requirements? The instruction says use headings for those categories if content exists. We could have Requirements and Qualifications separate if distinct. But we can combine into Requirements if we think it's overlapping. However we have both "Requirements and Preferences" section and "Department Required Skills" etc. Might be better to have Requirements (minimum experience/education) and Qualifications (preferred skills, licenses). But we need to avoid thin sections. Let's see content:
- Minimum Experience/Education: Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience
- Department Required Skills: extensive knowledge of computer applications (Word, Excel, Google apps), willingness to learn new software, highly motivated, strong organizational skills, ability to multi-task, effective time management, prioritization, strong written and oral communication, communicate with public and colleagues, collaborate in team, understanding of confidentiality, maintain training, participate in professional development.
- Preferred Years Experience, Skills, Training, Education: general understanding of HTML and web page maintenance preferred; Notary or ability to become one.
- Required License or Certification: Valid driver’s license and reliable personal transportation required; must be maintained; to operate state vehicle, valid driver’s license required; Valid NC Driver's License required? Yes; Commercial Driver's License Required? No; Physical Required? No; List any other medical/drug tests required (none specified).
Thus we could have Requirements (minimum experience/education) and Qualifications (preferred skills, licenses). Or combine into Requirements and Skills. The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have multiple of those if content.
Thus we can have:
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title. Must preserve all substantive info, no boilerplate. Remove navigation, EEO, etc. Must not include sections with filler like "commensurate with experience" etc. Pay: we have "Anticipated Hiring Range Minimum $34,424, commensurate on experience". That's a pay range but includes "commensurate on experience". The instruction says: never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. The posting does state a minimum and says "commensurate on experience". That is somewhat filler but it's actual info: a minimum salary. Should we include Pay section? The rule: never create Pay section unless posting actually states them. It does state a minimum. However the phrase "commensurate on experience" is filler-like but we have actual number. I'd include Pay section with that info. Schedule: we have "Work Schedule Monday - Thursday 8AM-5PM, Friday 8AM-12Noon. Occasional evenings and weekends as requested." That's specific, so include Schedule section.
Benefits: we have "Wolfpack Perks And Benefits" with list: Medical, Dental, Vision, Flexible Spending Account, Retirement Programs, Disability Plans, Life Insurance, Accident Plan, Paid Time Off and Other Leave Programs, 12 Holidays Each Year, Tuition and Academic Assistance, Childcare benefits, Wellness & Recreation Membership, Wellness Programs. So include Benefits section.
About the role: we have Position Overview etc. Could be "About the role". Use that heading.
Responsibilities: we have Essential Job Duties, Other Duties And Responsibilities, Other Work/Responsibilities. Combine into Responsibilities.
Requirements: we have Minimum Experience/Education, Department Required Skills, Preferred Years Experience, Skills, Training, Education, Required License or Certification, etc. Could be Requirements.
Qualifications: maybe combine with Requirements? The instruction says use headings for those categories if content exists. We could have Requirements and Qualifications separate if distinct. But we can combine into Requirements if we think it's overlapping. However we have both "Requirements and Preferences" section and "Department Required Skills" etc. Might be better to have Requirements (minimum experience/education) and Qualifications (preferred skills, licenses). But we need to avoid thin sections. Let's see content:
- Minimum Experience/Education: Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience
- Department Required Skills: extensive knowledge of computer applications (Word, Excel, Google apps), willingness to learn new software, highly motivated, strong organizational skills, ability to multi-task, effective time management, prioritization, strong written and oral communication, communicate with public and colleagues, collaborate in team, understanding of confidentiality, maintain training, participate in professional development.
- Preferred Years Experience, Skills, Training, Education: general understanding of HTML and web page maintenance preferred; Notary or ability to become one.
- Required License or Certification: Valid driver’s license and reliable personal transportation required; must be maintained; to operate state vehicle, valid driver’s license required; Valid NC Driver's License required? Yes; Commercial Driver's License Required? No; Physical Required? No; List any other medical/drug tests required (none specified).
Thus we could have Requirements (minimum experience/education) and Qualifications (preferred skills, licenses). Or combine into Requirements and Skills. The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have multiple of those if content.
Thus we can have:
About the role
with overview paragraph.
Responsibilities
with - list.
Requirements
with minimum experience/education.
Qualifications
with preferred skills, licenses, etc.
Skills
maybe we could split out required skills? But we already have required skills in Department Required Skills. Could put under Skills heading. But we already have Qualifications for preferred. Might be better to have Skills for required skills, Qualifications for preferred and licenses. Let's follow typical: Requirements = minimum experience/education; Skills = required skills; Qualifications = preferred skills/licenses.
Thus:
- Requirements: Minimum Experience/Education.
- Skills: Department Required Skills (list).
- Qualifications: Preferred Years Experience, Skills, Training, Education (HTML, Notary) and Required License or Certification (driver's license, NC DL, etc.)
We must not create sections with filler. All have real content.
Pay: include minimum salary.
Schedule: include work schedule.
Benefits: include list.
Now we need to strip boilerplate: remove navigation lines like "Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details." etc. Also remove Special Instructions, Posting Details, etc. Keep substantive content.
We need to preserve all substantive information: things like "Position Overview Essential Job Duties ..." etc. We'll need to rewrite into prose or list but preserve meaning.
Let's extract content:
About the role / Position Overview:
"The County Administrative Assistant is a member of the staff of the North Carolina Cooperative Extension (NCCE). The County Administrative Assistant’s primary responsibility is to provide support to the County Extension Director and other staff as assigned. The County Administrative Assistant cooperates with colleagues in the NCCE and county leaders in performing assigned responsibilities. The performance of assigned responsibility is governed by the philosophy, objectives, policies, and procedures of the NCCE."
Also there is a paragraph about organizational unit: "Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are a model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Working for NC State Extension allows you to teach without being tied to a classroom or school bell. North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina residents. For more information about Jones County go to https://jonescountync.gov/ For information about Jones County Cooperative Extension go to https://jones.ces.ncsu.edu/"
We can keep that as part of About the role.
Responsibilities: we have multiple repetitions. Let's consolidate:
- Provide support to the County Extension Director and other staff as assigned.
- Cooperate with colleagues in NCCE and county departments in performing assigned responsibilities.
- Performance governed by NCCE philosophy, objectives, policies, procedures.
- Provide administrative support for the County Extension Director and other staff in program areas including Agriculture, Natural Resources, 4-H and Family and Consumer Science.
- Interact with other county departments (Human Resources, Finance, Budget, etc.) to ensure effective relationships with county government.
- Help facilitate information technology needs.
- Work with County Extension Director to develop and effectively manage the county budget and ongoing financial procedures, and maintain other budgets.
- Provide customer service to call-in and walk-in clientele; respond to diverse clientele.
- Manage and submit certain Extension reports and communicate with Extension administration.
- Transcribe YouTube and Podcasts produced by agents, and maintain social media platforms.
Also there is "Other Work/Responsibilities" similar.
We'll list these as - .
Requirements (minimum experience/education):
"Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience"
Skills (required skills):
- Extensive knowledge of computer applications including Word, Excel, and Google applications.
- Willingness to learn new relevant software programs as they become essential.
- Highly motivated with strong organizational skills and ability to multi-task, including effective time management skills and prioritization.
- Strong written and oral communication skills; ability to communicate easily with the public and colleagues, collaborating well in a team environment.
- Understanding of and ability to maintain confidentiality, especially as it relates to personnel issues.
- Must maintain training as required and participate in additional training opportunities, such as professional development organizations.
Qualifications (preferred skills/licenses):
- General understanding of HTML and web page maintenance preferred.
- Notary or ability to become one.
- Valid driver’s license and reliable, personal transportation required and must be maintained.
- Valid NC Driver's License required (Yes).
- Commercial Driver's License not required.
- Physical not required.
- No other medical/drug tests specified.
We could combine license info under Qualifications.
Pay:
"Anticipated Hiring Range Minimum $34,424, commensurate on experience"
We'll output as: Pay: Minimum $34,424 (commensurate with experience). But we must avoid filler like "commensurate with experience"? The instruction says never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. It says we should not create a Pay section if the content is just filler like "commensurate with experience". However we have a concrete minimum. The phrase "commensurate on experience" is still filler but we have a number. I think it's okay to include Pay section with the minimum and note that it's commensurate with experience. The instruction says never emit a heading followed by filler/placeholder text. That means if the section only contains filler text, don't include it. Since we have actual number, it's okay.
Schedule:
"Work Schedule Monday - Thursday 8AM-5PM, Friday 8AM-12Noon. Occasional evenings and weekends as requested."
Benefits list:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- Childcare benefits
- Wellness & Recreation Membership
- Wellness Programs
We could phrase as list.
Now produce HTML fragment:
About the role
... paragraphs ...
Responsibilities
- ...
...
Requirements
Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience
Skills
- Extensive knowledge of computer applications including Word, Excel, and Google applications.
- Willingness to learn new relevant software programs as they become essential.
- Highly motivated with strong organizational skills and ability to multi-task, including effective time management skills and prioritization.
- Strong written and oral communication skills; able to communicate easily with the public and colleagues, collaborating well in a team environment.
- Understanding of and ability to maintain confidentiality, especially as it relates to personnel issues.
- Maintain required training and participate in additional training opportunities, such as professional development organizations.
Qualifications
- General understanding of HTML and web page maintenance preferred.
- Notary or ability to become one.
- Valid driver’s license and reliable personal transportation required and must be maintained.
Requirements
with minimum experience/education.Qualifications
with preferred skills, licenses, etc.Skills
maybe we could split out required skills? But we already have required skills in Department Required Skills. Could put under Skills heading. But we already have Qualifications for preferred. Might be better to have Skills for required skills, Qualifications for preferred and licenses. Let's follow typical: Requirements = minimum experience/education; Skills = required skills; Qualifications = preferred skills/licenses. Thus: - Requirements: Minimum Experience/Education. - Skills: Department Required Skills (list). - Qualifications: Preferred Years Experience, Skills, Training, Education (HTML, Notary) and Required License or Certification (driver's license, NC DL, etc.) We must not create sections with filler. All have real content. Pay: include minimum salary. Schedule: include work schedule. Benefits: include list. Now we need to strip boilerplate: remove navigation lines like "Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details." etc. Also remove Special Instructions, Posting Details, etc. Keep substantive content. We need to preserve all substantive information: things like "Position Overview Essential Job Duties ..." etc. We'll need to rewrite into prose or list but preserve meaning. Let's extract content: About the role / Position Overview: "The County Administrative Assistant is a member of the staff of the North Carolina Cooperative Extension (NCCE). The County Administrative Assistant’s primary responsibility is to provide support to the County Extension Director and other staff as assigned. The County Administrative Assistant cooperates with colleagues in the NCCE and county leaders in performing assigned responsibilities. The performance of assigned responsibility is governed by the philosophy, objectives, policies, and procedures of the NCCE." Also there is a paragraph about organizational unit: "Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are a model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Working for NC State Extension allows you to teach without being tied to a classroom or school bell. North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina residents. For more information about Jones County go to https://jonescountync.gov/ For information about Jones County Cooperative Extension go to https://jones.ces.ncsu.edu/" We can keep that as part of About the role. Responsibilities: we have multiple repetitions. Let's consolidate: - Provide support to the County Extension Director and other staff as assigned. - Cooperate with colleagues in NCCE and county departments in performing assigned responsibilities. - Performance governed by NCCE philosophy, objectives, policies, procedures. - Provide administrative support for the County Extension Director and other staff in program areas including Agriculture, Natural Resources, 4-H and Family and Consumer Science. - Interact with other county departments (Human Resources, Finance, Budget, etc.) to ensure effective relationships with county government. - Help facilitate information technology needs. - Work with County Extension Director to develop and effectively manage the county budget and ongoing financial procedures, and maintain other budgets. - Provide customer service to call-in and walk-in clientele; respond to diverse clientele. - Manage and submit certain Extension reports and communicate with Extension administration. - Transcribe YouTube and Podcasts produced by agents, and maintain social media platforms. Also there is "Other Work/Responsibilities" similar. We'll list these as- .
Requirements (minimum experience/education):
"Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience"
Skills (required skills):
- Extensive knowledge of computer applications including Word, Excel, and Google applications.
- Willingness to learn new relevant software programs as they become essential.
- Highly motivated with strong organizational skills and ability to multi-task, including effective time management skills and prioritization.
- Strong written and oral communication skills; ability to communicate easily with the public and colleagues, collaborating well in a team environment.
- Understanding of and ability to maintain confidentiality, especially as it relates to personnel issues.
- Must maintain training as required and participate in additional training opportunities, such as professional development organizations.
Qualifications (preferred skills/licenses):
- General understanding of HTML and web page maintenance preferred.
- Notary or ability to become one.
- Valid driver’s license and reliable, personal transportation required and must be maintained.
- Valid NC Driver's License required (Yes).
- Commercial Driver's License not required.
- Physical not required.
- No other medical/drug tests specified.
We could combine license info under Qualifications.
Pay:
"Anticipated Hiring Range Minimum $34,424, commensurate on experience"
We'll output as: Pay: Minimum $34,424 (commensurate with experience). But we must avoid filler like "commensurate with experience"? The instruction says never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. It says we should not create a Pay section if the content is just filler like "commensurate with experience". However we have a concrete minimum. The phrase "commensurate on experience" is still filler but we have a number. I think it's okay to include Pay section with the minimum and note that it's commensurate with experience. The instruction says never emit a heading followed by filler/placeholder text. That means if the section only contains filler text, don't include it. Since we have actual number, it's okay.
Schedule:
"Work Schedule Monday - Thursday 8AM-5PM, Friday 8AM-12Noon. Occasional evenings and weekends as requested."
Benefits list:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- Childcare benefits
- Wellness & Recreation Membership
- Wellness Programs
We could phrase as list.
Now produce HTML fragment:
About the role
... paragraphs ...
Responsibilities
- ... ...
Requirements
Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience
Skills
- Extensive knowledge of computer applications including Word, Excel, and Google applications.
- Willingness to learn new relevant software programs as they become essential.
- Highly motivated with strong organizational skills and ability to multi-task, including effective time management skills and prioritization.
- Strong written and oral communication skills; able to communicate easily with the public and colleagues, collaborating well in a team environment.
- Understanding of and ability to maintain confidentiality, especially as it relates to personnel issues.
- Maintain required training and participate in additional training opportunities, such as professional development organizations.
Qualifications
- General understanding of HTML and web page maintenance preferred.
- Notary or ability to become one.
- Valid driver’s license and reliable personal transportation required and must be maintained.