COSS County Administrative Assistant

COSS County Administrative Assistant Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. Special Instructions To Applicants In addition to your application, please submit a resume, cover letter and the contact information for at least three (3) professional references Posting Details Position Information Posting Number PG190900CE Position Number NC-00002220-0926 Position Type NC Cooperative Extension Department Information Job City & State Dobson, NC Department NC State Extension System Information Working Title COSS County Administrative Assistant Appointment 12 Month Recurring Job Type Full-Time - Permanent FTE 1.0 Position Information Position Overview Essential Job Duties The Administrative Assistant provides critical office management, financial tracking, HR support, and day-to-day administrative support to the County Extension Director and programmatic staff at the North Carolina Cooperative Extension – Surry County Center. Operating with a high degree of independence and minimal supervision, this role ensures smooth office operations, handles multi-source budget management, manages digital communications and social media, and provides exceptional customer service to county residents and internal staff. Primary Function of Organizational Unit Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are a model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Working for NC State Extension allows you to teach without being tied to a classroom or school bell. North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased,research-based information to North Carolina residents. Nestled in the rolling foothills of Northwest North Carolina near the Blue Ridge Mountains, Surry County offers a relaxed rural lifestyle with a thriving economy anchored by agriculture, tourism, and wine production. Home to Mayberry, Pilot Mountain, and vibrant communities like Mount Airy, Dobson, and Elkin, Surry County combines small-town values with easy access to major metropolitan areas including Winston-Salem, Greensboro, and Charlotte. For more information about the county and all it has to offer, visit the county website at: http://co.surry.nc.us or visit websites for Mount Airy, Dobson, Pilot Mountain, and Elkin. These small towns define what Surry County really is – rural values and life with a growing economy. As a Pack member, you belong here and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What We Offer Medical, Dental, and VisionFlexible Spending AccountRetirement ProgramsDisability PlansLife InsuranceAccident PlanPaid Time Off and Other Leave Programs12 Holidays Each YearTuition and Academic AssistanceAnd so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Other Duties And Responsibilities Duties and Responsibilities Financial & Budget Administration Track, report, and monitor expenditures across complex funding sources, including county, state, and grant budgets, ensuring strict compliance with spending policies.Assist the County Extension Director with annual budget preparation and financial forecasting as needed.Process electronic travel reimbursements, leave records, and financial reporting data. Office Operations & Administrative Support Provide high-level administrative support to the County Extension Director and Extension Agents with minimal supervision.Manage physical and electronic filing systems, including setup, maintenance, and secure information retrieval.Handle general office logistics, including inventory management, purchasing, and maintaining office supplies.Process incoming and outgoing mail, including managing mass mailings.Serve as the primary Computer Contact and manage office leave systems. Customer Service & Public Relations Serve as the primary point of contact for call-in and walk-in clientele, answering detailed inquiries and directing visitors to appropriate staff or programs.Deliver exceptional internal customer service to agents and staff within the office.Update and maintain the Surry County Center website and active social media accounts.Design and develop promotional materials, newsletters, and marketing content for public events.Organize, coordinate, and assist with recurring and special educational events. Human Resources Support Assist with basic Human Resources tasks and maintain strict confidentiality regarding personnel matters. Other Work/Responsibilities Budget-related activities, including purchasing and invoice processingBookkeeping of multiple accounts and grantsMaintenance of confidential personnel recordsCompletion of NCCE and Surry County mandated reports The candidate must maintain a high level of trust, confidentiality, and a positive, professional attitude towards supportive team building. This position will be responsible for supporting individual agent programs as assigned. The Administrative Assistant will also answer phones, greet visitors to the office, respond to general information inquiries, assist Extension Volunteer Groups, and carry out other general office duties as assigned. Supervisory Number of Permanent Employees this Position Supervises NA Percent of Time Spent NA Requirements and Preferences Identify if the Position is Mandatory / Essential / Key Not Applicable Work Schedule 8:15am - 5:00pm Monday - Friday, evening and weekend hours as needed. Minimum Experience/Education Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience Department Required Skills Dependability & Efficiency: Proven ability to work independently, multitask, and manage priorities in a fast-paced environment.Communication & Marketing: Strong background in newsletter design, written communications, social media management, and event marketing.Confidentiality: Demonstrated capability to exercise discretion and maintain confidentiality with personnel and office records.Notary Requirement: Must be a certified Notary Public or willing to obtain Notary certification upon hire. Preferred Years Experience, Skills, Training, Education Strong written and oral communication skills. Strong organizational skills. Ability to respond to broad client base. High level understanding of technology is desired. Must be proficient in Word, Excel, PowerPoint and Google Suite. Required License or Certification N/A Valid NC Driver's License required? Yes Commercial Driver's License Required? No Physical Required? No List any other medical/drug tests required Recruitment Recruitment Details Anticipated Hiring Range $34,424- $42,422 Internal Transfer Only No Recruitment Dates Job Open Date 09/25/2026 Applicant Information Quick Link https://jobs.ncsu.edu/postings/235195 EEO NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Supplemental Questions Required fields are indicated with an asterisk (*). * Please select which of the following best describe your qualifications.Graduation from high school and two years of related experienceGraduation from a two-year secretarial science or business administration program and one year related experience Application Materials Required Required Documents ResumeCover LetterContact Information for References Optional Documents