Corporate Transportation Coordinator

Overall Purpose

Why the Job Exists & What You Will Do: As the Transportation Coordinator, you will accurately handle the freight processes/information for domestic (some international) shipments utilizing internal drivers and external vendors to move product to (internal/external) customers, ensuring on time delivery.

Freight/Shipping Coordination & Scheduling

• Coordinates and schedules the inbound and outbound loads/shipments, transfer of raw materials and finish goods between divisions, business units or plants using internal drivers and external vendors, ensuring on time delivery.
• Maintains, reviews and approves the bill of ladings and other documents for the freight area, along with the cost of shipments, to ensure accuracy.
• Prepares, reviews and maintains accurate records, DOT government filings, and other data as it relates to the position, to ensure quality record retention and DOT compliance.
• Maintains and accurately updates the past due freight billing tracking system and provides periodic reports to the management team to ensure communication of past due items as well as timely payments.
• Affords assistance in the Reception area, acting as a backup to the Receptionist for the main CTB switchboard a portion of time weekly to ensure the area has full coverage as needed.
• Affords assistance to the Customer Service department with freight quoting to ensure accurate and cost-effective freight options for customers.

Position Requirements

• Education: High School Diploma or GED preferred, or equivalent course work and direct work experience accepted.
• Experience: 2+ years of clerical and shipping experience, with knowledge of LTL trucking system processes would be helpful; would train the right person.
• Certification: N/A
• Functional Skills: High attention to detail and accuracy, good math skills with a strong sense of urgency required; strong ability to multi-task several projects at one time, problem-solve, prioritize, organize and complete work on time.
• Technical Aptitude/PC/Other: Intermediate skills in Microsoft Office required
• Language Skills: Excellent communication skills (written and verbal) to work with external vendors and internal partners at all various levels.
• Leadership/Behaviors: Able to work in a team-environment with collaboration to ensure accountabilities for the group are met. Ability to train and mentor others will be helpful for this role.
• Culture Match: Need conceptual thinkers who can take a vision and create better processes/solutions. Energetic, honest, and high ethical standards. Enjoys collaboration, being a team player, and leading/participating in continuous improvement processes.

Physical Requirements to Perform Essential Functions

• Ability to stand for up to 4+ hours in one session
• Ability to sit at desk for 6+ hours per day
• Ability to operate keyboard and view computer screen for majority of day 6+ hours
• Ability to write ideas/information in a logical flow for 6+ hours per day
• Ability to read and respond on an on-going basis daily due to nature of the work, throughout the day
• Ability to communicate with others via phone, in-person, and computer on-going
• Ability to listen to customers, problem-solve, and respond accordingly
• Ability to read, write and speak English fluently
• Ability to bend, reach, kneel, squat, twist, push, pull, stand, sit, walk, stoop, crouch, and carry items frequently
• Lifting up to 10 lbs. sporadically

Environmental Conditions & Travel

The employee is primarily exposed to a normal office setting with moderate noise and a climate-controlled environment. The employee is occasionally required to wear suitable Personal Protective Equipment while visiting manufacturing departments.

Travel

No travel required.