Corporate Services Coordinator

Job Summary

The client team is looking for a Coordinator to serve as an administrative and operational support resource for Corporate Services. This role helps keep the team organized, responsive, and aligned by supporting day-to-day administrative needs, request intake, follow-ups, documentation, vendor coordination, and employee-facing services across catering, pantries, and workplace programs.

Responsibilities

• Support request intake and triage for workplace service needs by clarifying requirements, routing items to the right owners, and tracking requests through completion, including pantry, catering, and vendor requests.
• Coordinate catering needs from planning through completion, including request details, pre-event coordination, menu and pricing review, setup communication, vendor follow-up, billing follow-up, and feedback gathering.
• Maintain team tools and documentation, including shared files, SOPs, contact lists, vendor information, program trackers, recurring service calendars, and status updates.
• Assist with third-party service providers, including food services, pantry services, fitness services, banking, commuter programs, car wash services, and other employee amenities, ensuring issues are documented and follow-up is completed.
• Support invoice, purchase order, accrual, billing, and budget tracking processes by collecting details, routing approvals, reconciling vendor questions, and helping keep records organized.
• Work cross-functionally with internal partners and business leaders to understand day-to-day needs, coordinate logistics, and keep stakeholders updated.
• Prepare simple reports, recap documents, business correspondence, signage language, employee communications, and procedure updates as needed.
• Conduct periodic field checks and walkthroughs to confirm services, pantries, meeting spaces, signage, and employee-facing programs are operating as expected.
• Use feedback, service data, and recurring issues to identify process improvements, improve response times, and support a better workplace experience.
• Perform other Corporate Services administrative, operational, and project support functions as assigned.

Qualifications

• BA/BS degree from an accredited college or university.
• 2+ years' experience in administrative support, office coordination, workplace services, hospitality operations, facilities support, or a similar operational/admin role.
• Experience managing calendars, schedules, trackers, meeting coordination, documentation, or similar administrative workflows.
• Experience working with vendors, service providers, internal customers, or cross-functional partners.
• Proficiency with MS Office, including Outlook, Word, Excel, and PowerPoint, with the ability to learn internal tools and systems.
• Strong written and verbal communication, organization, follow-through, and customer service skills.
• Ability to work outdoors in varying weather conditions and walk/travel to multiple buildings throughout the day.
• Availability to work nights and weekends occasionally as business needs arise.