Corporate Records Manager & Legal Operations Specialist

About the role

We are seeking a detail-oriented Corporate Records Manager & Legal Operations Specialist to own the infrastructure behind our legal function at MARI Group. This is a mid-level operational role at the heart of Legal's ability to scale as MARI's portfolio of entities—90+ and growing with every deal—expands across jurisdictions.

What Success Looks Like

• The entity portfolio is fully current—no lapsed filings or missed annual report deadlines across 90+ entities.
• Post-acquisition entities are integrated into MARI's governance framework on a predictable timeline, with clean records from day one.
• Law firm billing runs smoothly, and legal trackers (litigation, contracts, DSAR) are trusted as a reliable source of truth by Legal and Finance.

What You'll Own

• Serve as the internal expert on corporate records—directors, good standing, governing documents, and corporate authorizations—and manage our entity compliance and registered agent vendors to keep filings and the entity management system current across all jurisdictions.
• Maintain minute books, org charts, and the entity structure chart; lead post-acquisition entity integration and support entity-related M&A due diligence.
• Maintain cap tables and equity grant tracking (profits interests, options, RSUs), coordinating with outside counsel on changes requiring legal analysis.
• Develop and manage the company's litigation hold process, administering holds as they arise.
• Own the legal department's tech stack (document management, contract repository, CLM) and its litigation, material contracts, and DSAR trackers.
• Manage law firm billing operations end-to-end—onboarding, matters, accruals, invoice review, and billing guidelines—coordinating with Finance and AP and flagging budget variances to the GC.
• Serve as the department's go-to on legal tech, continuously evaluating and improving the tools and workflows Legal relies on day to day.

Requirements

• 4–7 years of experience in corporate records management, entity administration, or a specialized corporate paralegal role, with multi-jurisdictional experience across multiple countries and states.
• Demonstrated ability to manage a high volume of entities and deadlines with minimal supervision, including experience with registered agent providers and outside counsel coordination.
• Strong organizational and project management instincts—build systems, not just task lists—and comfort working directly with Finance and AP on billing and accruals.
• Familiarity with legal technology and AI-enabled tools (entity management, CLM, or matter management platforms); experience in an acquisition-driven or high-volume M&A environment, administering a CLM or e-billing platform, or tracking equity grants and cap tables is a plus.
• Paralegal certificate or relevant undergraduate degree preferred; JD not required.
• You're precise and proactive—missed filings are a legal exposure to you, not a paperwork problem—and you take pride in building infrastructure that will be foundational as MARI keeps growing, without needing to be chased or to be everything to everyone.