Corporate Paralegal

ROLE OVERVIEW

We’re looking for a detail-oriented Corporate Paralegal to join our lean legal team and work directly with the General Counsel. This is a hands-on role spanning three areas: commercial contract management, corporate compliance, and IP/patent administration.

If you have strong contract and compliance instincts, enjoy building systems and processes, and thrive in a fast-moving tech environment, this role is for you. Prior in-house or SaaS company experience is a plus, but not a dealbreaker for the right candidate.

KEY RESPONSIBILITIES

• Contract Management

• Maintain Pixalate’s contract repository in Salesforce — ensuring MSAs, Service Orders, amendments, and NDAs are organized and audit-ready.
• Track critical contract dates (renewal windows, NTC deadlines, fee escalations) and alert internal stakeholders proactively.
• Manage the annual MST update workflow: coordinating notice campaigns, tracking client responses, and maintaining a clean audit trail.
• Support redline reviews by summarizing client-proposed changes and flagging material deviations for attorney review.
• Draft routine amendments, NDAs, vendor agreements, and renewal notices under attorney supervision.
• Partner with sales, finance, and customer success to keep contract data accurate and in sync with billing records.

• Corporate Compliance

• Maintain good standing for all Pixalate legal entities across U.S. and international jurisdictions (annual reports, franchise tax, registered agent management).
• Manage foreign qualification filings and coordinate with registered agents (e.g., CT Corporation, CSC) as needed.
• Maintain corporate records including minute books, resolutions, and officer/director registers.
• Support internal governance processes: board consents, officer certifications, and entity-level documents.
• Monitor regulatory developments relevant to Pixalate’s business (privacy, ad-tech, data processing) and flag key updates.

• IP & Patent Administration

• Maintain Pixalate’s IP docket — tracking patents (pending and granted), trademarks, and copyrights with all prosecution deadlines.
• Cook up with outside IP counsel on prosecution, office action responses, and maintenance fee payments.
• Organize IP assignment agreements, inventor declarations, and chain-of-title documentation.
• Support IP due diligence preparation for investor, financing, and M&A purposes.

REQUIRED QUALIFICATIONS

• 5+ years of paralegal experience in a corporate law firm, in-house legal department, or legal operations role. (SaaS or tech industry experience is a plus, not a requirement.)

• Paralegal certificate from an ABA-approved program, or a bachelor’s degree with equivalent qualifying experience.

• Demonstrated experience managing commercial contracts end-to-end, including SaaS or subscription-based agreements.

• Hands-on experience with Salesforce or a comparable contract management platform.

• Ability to independently manage high-volume notice campaigns with accuracy and on deadline.

• Exposure to multi-jurisdictional corporate entity compliance (Secretary of State filings, annual reports, registered agent coordination).

• Strong working knowledge of Microsoft Word (tracked changes, redlining), Excel, and document management systems.

Nice to Have

• Experience with IP or patent portfolio administration and working with outside IP counsel.

• Familiarity with AI-assisted legal workflows (Claude, ChatGPT, or similar) for drafting, summarization, and research.

• Prior experience in a high-growth startup or technology company.