Corporate Paralegal

Key Responsibilities

• Maintain Pixalate’s contract repository in Salesforce — ensuring MSAs, Service Orders, amendments, and NDAs are organized and audit-ready.
• Track critical contract dates (renewal windows, NTC deadlines, fee escalations) and alert internal stakeholders proactively.
• Manage the annual MST update workflow: coordinating notice campaigns, tracking client responses, and maintaining a clean audit trail.
• Support redline reviews by summarizing client-proposed changes and flagging material deviations for attorney review.
• Draft routine amendments, NDAs, vendor agreements, and renewal notices under attorney supervision.
• Partner with sales, finance, and customer success to keep contract data accurate and in sync with billing records.
• Maintain good standing for all Pixalate legal entities across U.S. and international jurisdictions (annual reports, franchise tax, registered agent management).
• Manage foreign qualification filings and coordinate with registered agents (e.g., CT Corporation, CSC) as needed.
• Maintain corporate records including minute books, resolutions, and officer/director registers.
• Support internal governance processes: board consents, officer certifications, and entity-level documents.
• Monitor regulatory developments relevant to Pixalate’s business (privacy, ad-tech, data processing) and flag key updates.
• Maintain Pixalate’s IP docket — tracking patents (pending and granted), trademarks, and copyrights with all prosecution deadlines.
• Cook up with outside IP counsel on prosecution, office action responses, and maintenance fee payments.
• Organize IP assignment agreements, inventor declarations, and chain-of-title documentation.
• Support IP due diligence preparation for investor, financing, and M&A purposes.

Qualifications

• 4+ years of paralegal experience in a corporate law firm, in-house legal department, or legal operations role. SaaS or tech industry experience is a plus, not a requirement.
• Paralegal certificate from an ABA-approved program, or a bachelor’s degree with equivalent qualifying experience.
• Demonstrated experience managing commercial contracts end-to-end, including SaaS or subscription-based agreements.
• Hands-on experience with Salesforce or a comparable contract management platform.
• Ability to independently manage high-volume notice campaigns with accuracy and on deadline.
• Exposure to multi-jurisdictional corporate entity compliance (Secretary of State filings, annual reports, registered agent coordination).
• Strong working knowledge of Microsoft Word (tracked changes, redlining), Excel, and document management systems.
• Experience with IP or patent portfolio administration and working with outside IP counsel is a plus.
• Familiarity with AI-assisted legal workflows (Claude, ChatGPT, or similar) for drafting, summarization, and research is a plus.
• Strong written and verbal communication skills, with the ability to work cross-functionally with sales, finance, and leadership.

About Pixalate

Pixalate is an online trust and safety platform that protects businesses, consumers, and children from deceptive, fraudulent, and non-compliant mobile, CTV apps, and websites. Our software and data have been used to unearth multiple high-profile criminal and illegal surveillance cases, including:

• Gizmodo: An iCloud Feature Is Enabling a $65 Million Scam, New Research Says
• Adweek: A 7-Figure Ad Fraud Scheme Running on Roku Underlines Murkiness of CTV
• Washington Post: Your kids’ apps are spying on them
• Pro Publica: Porn, Piracy, Fraud: What Lurks Inside Google’s Black Box Ad Empire
• ABC7 News: The State of Children's Privacy Online
• NBC News: How many apps are tracking your children

Clear path to sales leadership

As Pixalate’s team grows, there is a clear path to sales leadership.