Corporate Paralegal

About the role

The Corporate Paralegal will report to the Chief Compliance Officer and provide critical support to the Legal Department in various functions.

Responsibilities

• Own and control the company's entity management program, serving as the primary point of contact for all entity-related matters.
• Maintain comprehensive entity database and documentation, including articles of incorporation/organization, bylaws, operating agreements, certificates of good standing, and other formation documents.
• Manage annual corporate filings, franchise tax reports, and other state compliance requirements for all company entities across multiple jurisdictions.
• Carefully coordinate entity formations, qualifications, withdrawals, mergers, conversions, and dissolutions, working with outside counsel as needed.
• Manage relationship with registered agent to ensure all entities maintain proper registered agent coverage and that annual statements and fees are paid timely.
• Prepare and maintain minute books, resolutions, and other corporate governance documentation.
• Respond to internal and external requests for entity information, including due diligence requests, audit inquiries, and lender requirements.
• Aid the Capital Markets team with securitization projects, including document preparation and due diligence coordination.
• Aid with title-related issues and property acquisitions as needed.
• Ensure subpoenas and legal process are reviewed, tracked, and routed timely and appropriately for response.
• Receive and route garnishments and bankruptcy notices to payroll as necessary.
• Manage the company's intellectual property portfolio, including coordinating new trademark applications with the Marketing Department, monitoring renewal deadlines, and maintaining a comprehensive trademark database.
• Assist with timely approval and payment of legal invoices; track legal department expenses by category and matter.
• Create and maintain trackers, databases, and filing systems to organize department documentation and ensure accurate record-keeping.
• Cook up with the Leasing Department and local counsel on evictions and foreclosures to ensure legal compliance.
• Prepare files for archiving in accordance with document retention policies.
• Provide support to Regional Counsel, Risk Management, and other Legal Department attorneys as needed.

Requirements

• Paralegal certificate from an ABA-approved paralegal program required.
• Minimum of 5 years of experience in a corporate legal environment, with demonstrated expertise in entity management and corporate governance.
• Hands-on experience with entity formation, annual filings, and corporate maintenance activities required.
• Experience in real estate, REIT, or related industry preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Superior verbal and written communication skills with ability to communicate legal issues clearly to non-legal stakeholders.
• Team player with exceptional organizational skills and the demonstrated ability to collaborate and build strong relationships at all levels of an organization.
• Self-starter with the ability to work independently, prioritize competing demands, and manage multiple projects in a fast-paced environment.
• Superior attention to detail with the ability to produce accurate, high-quality work product.
• Discretion and ability to maintain confidentiality of sensitive legal and business information.
• Experience working in a fast-paced, fluid, and collegial corporate culture.

Qualifications

• Minimum of 5 years of experience in a corporate legal environment, with demonstrated expertise in entity management and corporate governance.
• Hands-on experience with entity formation, annual filings, and corporate maintenance activities required.
• Experience in real estate, REIT, or related industry preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Superior verbal and written communication skills with ability to communicate legal issues clearly to non-legal stakeholders.
• Team player with exceptional organizational skills and the demonstrated ability to collaborate and build strong relationships at all levels of an organization.
• Self-starter with the ability to work independently, prioritize competing demands, and manage multiple projects in a fast-paced environment.
• Superior attention to detail with the ability to produce accurate, high-quality work product.
• Discretion and ability to maintain confidentiality of sensitive legal and business information.
• Experience working in a fast-paced, fluid, and collegial corporate culture.

Skills

• Entity Management
• Corporate Governance
• Corporate Filings
• Corporate Maintenance
• Securitization Projects
• Trademark Administration
• Administrative Support
• Department Support

Benefits

Annual bonus program
Health, dental, vision, and life insurance
Long-term and short-term disability insurance
Generous paid time off plans including vacation accrual, sick time, standard holidays and floating holidays
401(k) with company matching contributions
Awesome work environment with casual dress
Team events and gatherings (Pre- and Post-Covid)

Pay

$57,862.50 - $100,295.00, plus individuals may be eligible for an annual discretionary bonus.

Schedule

Not specified