Corporate Paralegal

About the role

We are seeking a detail-oriented, highly organized, and proactive Corporate Paralegal (or Senior Corporate Paralegal, depending on experience) to join our growing Legal & Compliance team. This role offers an exceptional opportunity to make a significant contribution to a fast-paced, publicly traded global organization.

Responsibilities

• Lead the intake, tracking, management, and initial review and/or revisions of routine commercial contracts, e.g., NDAs, supply agreements, construction agreements, and Software-as-a-Service (SaaS) agreements.
• Manage escrow agreements, including its setup process and coordinating with stakeholders throughout the process.
• Cook up contract execution processes and help manage and update the contract repository database and contract templates.
• Review contracts for compliance with company guidelines.
• Provide administrative support for maintaining files, supporting documentation, and activity trackers related to commercial contracts claims and dispute resolution processes.
• Maintain corporate records, minute books, and entity documentation for domestic and global subsidiaries.
• Aid in preparing board meeting materials, resolutions, consents, and governance documents.
• Assistance with SEC Reporting & Compliance (e.g., Section 16 filings).
• Support public company reporting processes (such as Form 10-K, Form 10-Q, and Proxy Statements) and ensure strict compliance with SEC and exchange requirements.
• Aid in various regulatory and compliance filings across multiple jurisdictions, including Know Your Customer (KYC) and Ultimate Beneficial Owner (UBO) reporting.
• Monitor filing deadlines to ensure timely regulatory compliance.
• Conduct legal research on corporate governance, exchange regulations, and commercial compliance matters.
• Cook up and support special projects across the legal department as needed.

Qualifications & Experience

• Bachelor’s degree and/or an ABA-approved paralegal certificate is preferred.
• For Paralegal level: 3–5 years of corporate paralegal experience in a corporate legal department or law firm, with exposure to public company environments.
• For Senior Paralegal level: 6+ years of relevant corporate paralegal experience with strong independent capabilities.

Technical Skills

• Practical experience with SEC filing software, Section 16 filing portals, and corporate entity management databases.
• Proficiency with contract management systems (CMS), document management systems (DMS), and Microsoft Office Suite (Word, Excel, PowerPoint, Teams).

Core Competencies

• A high level of discretion and capability to handle confidential, sensitive information.
• Exceptional written and verbal communication skills.
• Strong organizational and project management skills, with the ability to manage competing priorities in a fast-paced environment.