Corporate Maintenance Coordinator

About the role

The Corporate Maintenance Coordinator ensures that paperwork for the fleet is accurate and up-to-date, managing various tasks such as tire invoices, maintenance records, and incident reports.

Responsibilities

• Maintain daily and weekly communication with the maintenance team through emails and voicemails.
• Process tire invoices and DRs in portal accounts.
• Scan, index, and file maintenance records for easy access.
• Coordinate central purchasing activities and submit purchase orders to vendors.
• Create repair orders for incidents and accidents reported by the Safety Department.
• Review and correct completed repair orders for accuracy.
• Conduct inspection paperwork audits for truck and trailer records.
• Verify and maintain license plate information, ensuring accuracy and coordination with the Safety Department.
• Resolve toll violation invoices and reconcile monthly toll statements.
• Add new independent contractor units into the Maintenance Tracking (TMT) system and update equipment photographs.
• Manage and reconcile monthly toll statements and audit toll pass assignments.
• Take on special projects and assignments as directed by management.

Requirements

• High school diploma or equivalent.
• Two or more years of administrative, transportation, or fleet maintenance experience, or equivalent hands-on experience.
• Strong working knowledge of Microsoft Office, particularly Excel, Outlook, and Word.
• Strong organizational skills and close attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Clear written and verbal communication skills.

Qualifications

• Nice to have: Associate degree, hands-on experience with TMT, Blue Beacon, or similar fleet management systems, background in toll, licensing, or compliance auditing.

Skills

• Attention to detail.
• Clear communication skills.
• Organizational skills.
• Time management.

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