Corporate - Board Liaison & Office Operations Coordinator (Hybrid in Alameda / SF Bay Area)

About the role

The Board Liaison & Office Operations Coordinator is a full-time hybrid role that provides administrative and office operations support while serving as a trusted liaison to multiple boards and committees.

Responsibilities

• Keeps governance and administrative operations organized, accurate, and on track.
• Supports adherence to bylaws, governance requirements, and board best practices.
• Drafts agendas in coordination with board leadership and executive partners to support well-prepared and effective meetings.
• Prepares, assembles, distributes, and tracks board and committee meeting materials, including committee reports and related supporting documentation, using secure digital tools and shared repositories.
• Serves as liaison for office facilities, vendors, and service providers as needed. Supports document preparation, scanning, filing, and records management, including digital organization and retention practices.
• Identifies and implements opportunities to streamline administrative processes through improved systems, workflows, and tools.
• Affords administrative support in a hybrid work environment, including regular on-site coverage in the Alameda office.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Captures and tracks board and committee meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of materials.
• Manages board and committee communications, including post-meeting stakeholder communications and other board-related correspondence.
• Coordinates board and committee meeting logistics, including venues, room setup, technology readiness, and related travel arrangements such as hotel accommodations and itineraries, as needed.
• Prepares accurate and compliant meeting minutes and track motions, votes, action items, and follow-up.
• Oversees board and committee calendars, rosters, governance documentation, and official records—including agendas, minutes, resolutions, and historical files—while ensuring accuracy, organization, version control, and alignment with retention practices.
• Administers board portal access, permissions, posting, and maintenance to ensure timely, secure, and accurate distribution of