Coordinator, Total Rewards

About the Role

The Total Rewards Coordinator is a key member of the Human Resources team, focusing on ensuring operational excellence across Compensation, Benefits, and Recognition programs. This role reports to the Director of Total Rewards and requires close collaboration with the Total Rewards team to support initiatives that align with the Society's mission. Candidates based in the D.C. area are strongly encouraged to apply.

Responsibilities

• Benefits Support (30%)
  • Processes invoices for the Total Rewards team and claims payments for designated benefit plans, including resolving vendor invoicing discrepancies.
  • Assist the Total Rewards Partner with benefit plan audits to ensure accuracy of premium and enrollment data.
  • Assists the retiree and former staff population with general inquiries about their questions regarding retiree medical, life insurance, pension and 401(k) benefits.
  • Processes life insurance claims on behalf of our active and retiree population.
  • Assists with the administrative tasks related to the annual open enrollment period.
  • Responds to employee inquiries by returning phone calls and managing the benefits inbox and Slack communication.
  • Supports the coordination of information for the annual audits for the retirement plans.
• Reward and Recognition Support (30%)
  • Administers the routine entry of recipient data into the recognition platform and keeps reports for Senior leadership up to date using real time data.
  • Ensures gifts are claimed in a timely manner.
  • Assists with maintaining and updating the gift stores within the recognition platform.
  • Assists with the administration and coordination of the annual awards program.
  • Conducts research to support the improvement of current reward programs and the development of new ones.
  • Maintains and as needed compiles data for the quarterly reports for the executive team detailing the utilization of all rewards.
• Compensation Support (30%)
  • Provides support in administrating the compensation tool platform.
  • Supports the director in completing and managing compensation surveys.
  • Assists in the full cycle of the annual merit and promotion process.
  • Processes regular stipends related to compensation components.
  • With guidance from the director, regularly audits and updates compensation fields on the HR database.
  • Along with internal communications, keeps the intranet page for Compensation and Recognition up to date.
• Other Team Support (10%)
  • Maintains the Standard Operating Procedure guide for the Total Rewards team.
  • Other duties as assigned.

Requirements

• Educational Background: A Bachelor’s Degree or equivalent work experience.
• Minimum Years And Type Of Experience: 2+ years of Total Rewards or HR experience.

Skills

• Strong attention to detail and excellent problem-solving skills.
• Advanced MS Excel and PowerPoint skills.
• Exceptional verbal and written communication skills.
• A self-starter who is able to manage multiple priorities simultaneously, but someone who can also work as part of a team.
• Experience with HRIS functionality.
• Ability to maintain confidentiality.

No direct reports.

Pay

The hourly range for this position is $27.41 - $28.85.

Benefits

• Medical, dental, and vision insurance.
• Engaging and comprehensive wellness program.
• 401(k) retirement savings plan with matching contributions after 6 months of employment.
• Flexible paid time off benefits with up to 22 days of paid annual leave per calendar year (15 days for new hires in their first year, prorated based on the number of pay periods remaining in the year) and 10 days of sick leave.
• 12 paid holidays and a paid winter break between December 25 and 31 (may not apply to all roles).
• Paid parental leave, adoption and surrogacy expense reimbursement, fertility benefits.
• Learning and development opportunities.
• Lifestyle Spending Account.
• Pet adoption assistance and insurance.
• Pre-tax transportation benefits with a generous employer subsidy.
• Employer-paid life insurance and disability benefit.
• A variety of National Geographic discounts and perks.

Schedule

This position is designated as Remote, including staff who must work in another location in the U.S. or abroad. Candidates must be legally authorized to work in the United States. This position is not eligible for visa sponsorship.