Coordinator, Talent Acquisition

About the Role

The Recruiting Coordinator / Onboarding Specialist provides administrative and operational support from offer acceptance through new‑hire orientation. The position coordinates pre‑boarding and onboarding activities, maintains accurate candidate and new‑hire records, supports job‑posting and recruitment‑event logistics, and helps ensure required documentation is completed on time. This role works closely with recruiters, hiring managers, People & Culture, and internal partners to provide a consistent candidate and new‑hire experience while supporting compliance with organizational policies and applicable requirements.

Responsibilities

• Support recruiters post‑offer
  • Update information on the New Hire Onboarding List (NHOL).
  • Send out pre‑boarding information to candidates.
  • Manage Applicant Tracking System (ATS) data, ensuring accuracy and completeness of candidate records.
  • Communicate with candidates regarding pre‑boarding requirements and documents needed for further processing.
• Onboarding & New Hire Support
  • Coordinate all pre‑employment activities, including background checks, TB tests, fingerprinting, and required documentation.
  • Facilitate onboarding processes, ensuring timely completion of new‑hire paperwork and compliance requirements.
  • Serve as a primary point of contact for new hires, providing guidance on onboarding steps and answering questions.
  • Maintain onboarding records and track new‑hire progress in relevant systems.
  • Enter new hires into the ATS (Dayforce), ensuring all required hiring information and documentation is accurately completed.
• Administrative Support
  • Support process improvements and initiatives to enhance recruitment and onboarding efficiency.
  • Support recruitment events, job fairs, and other talent‑attraction activities as needed.
• Other Non‑Essential Duties and Responsibilities
  • Perform additional tasks as assigned to support the talent acquisition function.

Requirements

• Education: An Associate’s degree in Human Resources, Business Administration, or a related field is preferred. Relevant experience in recruiting coordination, onboarding, or HR administration may be considered in place of a formal degree.
• Experience: At least 1 year of experience in recruiting coordination, HR administration, or a closely related role is required. Hands‑on experience with an Applicant Tracking System (ATS) and/or HRIS platform is required; experience with Dayforce is a plus.
• Skills & Competencies:
  • Proficiency in the Microsoft Office Suite (Outlook, Excel, Word, Teams).
  • Strong organizational skills and the ability to manage competing priorities in a fast‑paced environment.
  • High attention to detail and a commitment to accuracy.
  • Excellent verbal and written communication skills.
  • A customer‑service mindset centered on the candidate and new‑hire experience.
  • Ability to handle sensitive and confidential information with discretion and professionalism.
  • Collaborative spirit and ability to work across departments with ease.

Working Conditions

This position is primarily performed in an office or approved hybrid environment. The role involves frequent interaction with candidates, new hires, hiring managers, People & Culture staff, and internal partners. Occasional travel to organizational sites, job fairs, fingerprinting or screening locations, or other recruitment events may be required, including limited work outside standard business hours.

Why This Role Matters

Talent acquisition teams have an outsized impact on organizational culture and new‑hire retention. The onboarding experience is a critical touchpoint in the employee journey—research consistently shows that a structured, positive onboarding process can strengthen loyalty, accelerate productivity, and improve long‑term retention. In this role, you will be at the heart of that experience every single day.

Equal Opportunity Statement

We are an equal opportunity employer committed to building a diverse and inclusive workforce. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.