Coordinator - Talent Acquisition

This role provides administrative support for Corporate, Stores, and Distribution Center teams and is based at our HQ office in Chesapeake, VA. Reports to the Director of Talent Acquisition.

About the role

You will partner with the executive administrative team, the travel team, and the relocation team to ensure a world-class experience for every candidate. The role focuses on scheduling, coordination of interviews, and candidate logistics.

Responsibilities

• Coordinate interview schedules with hiring teams and candidates (in-person, video, phone).
• Handle candidate logistics, including scheduling, travel arrangements, and escorting candidates around the campus while on site.
• Track candidates’ data (e.g., resumes, assignments, and contact details) within our Applicant Tracking System and Candidate Relationship Management systems.
• Assist with New Hire Orientation and related onboarding tasks (e.g., preparing necessary paperwork and completing I-9 documents).
• Invoice and expense payment tracking and reporting to ensure all vendor payments are complete and documented for budget tracking purposes.
• Coordinate temporary requests from the business with our contingent labor preferred vendors.
• Process COBRA reimbursement requests.
• Ad hoc reporting and other duties as assigned.

Requirements

• 3-5 years of experience as a Talent Acquisition Coordinator, Administrative Assistant, or similar role.
• Experience supporting and interfacing with leadership teams or executives within an enterprise organization.
• Experience with MS Outlook, Teams, and OneDrive.
• Experience with Ariba purchasing and Concur travel software programs (preferred).
• Experience with Applicant Tracking Systems and Candidate Relationship Management systems (preferred).

Skills

• Ability to multi-task and manage competing priorities.
• Excellent organizational skills.
• Excellent written and verbal communication skills.

Pay

Projected hourly range: $19.00 - $24.00.

Schedule

Full time.

Location

510 Volvo Parkway, Chesapeake, Virginia 23320.