Coordinator, Studio Billing & Finance
Job Summary
The Studio Admin Coordinator plays a crucial role in ensuring accurate invoicing and proper tracking of studio bookings, engineering time, equipment rentals, and other billable services. This position requires a detail-oriented individual who can work efficiently in a fast-paced creative environment.
About the Role
As a member of the Universal Music Group, you will be part of a dynamic team dedicated to the artistry, innovation, and entrepreneurship of the music industry. The Studio Admin Coordinator works closely with studio operations and accounting departments to ensure all client sessions and services are accurately invoiced and properly tracked.
Responsibilities
- Generate and issue client invoices based on studio bookings, engineering time, equipment rentals, and other billable services
- Track and manage outstanding balances; follow up on overdue payments in a professional and timely manner
- Collect and reconcile payment records
- Acquire and apply appropriate SAP codes and Purchase Orders to internal cost centers, as well as utilizing appropriate billing methods for external clientele
- Work closely with the studio’s administrative and production teams to verify session logs, purchase orders, and rate card consistency
- Maintain organized digital and physical billing files for auditing and historical reference
- Assist with month-end and year-end closing processes, including reporting on receivables and revenue summaries
- Support other finance-related administrative tasks as needed, such as vendor setup, purchase requisitions, and expense documentation
- Actively manage COIs, vendor agreements, cartage, and other pertinent client documents
Requirements
- Bachelor’s degree in Accounting, Business Administration, or related field
- 2+ years of experience in a creative or entertainment industry setting; equivalent experience will be considered
- Familiarity with studio operations, production schedules, or media workflows preferred
- Strong working knowledge of SAP coding and appropriate studio accounting software (QuickBooks, Studio Suite, Airtable, Microsoft Excel etc.)
- High attention to detail and ability to meet deadlines in a fast-paced, deadline-driven environment
- Excellent communication and organization skills, with the ability to interact professionally with clients ranging from independent musicians to major label executives
- Passion for music, innovation, and the evolving landscape of audio production technology
Qualifications
- Bachelor’s degree in Accounting, Business Administration, or related field
- 2+ years of experience in a creative or entertainment industry setting; equivalent experience will be considered
- Familiarity with studio operations, production schedules, or media workflows preferred
- Strong working knowledge of SAP coding and appropriate studio accounting software (QuickBooks, Studio Suite, Airtable, Microsoft Excel etc.)
- High attention to detail and ability to meet deadlines in a fast-paced, deadline-driven environment
- Excellent communication and organization skills, with the ability to interact professionally with clients ranging from independent musicians to major label executives
- Passion for music, innovation, and the evolving landscape of audio production technology
Benefits
- Comprehensive medical, dental, and vision coverage
- Including 100% coverage for out-patient in-network mental health services
- Fertility coverage for eligible medical plan participants
- Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
- Student Loan Repayment Assistance and Tuition Reimbursement
- 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
- A variety of ways to prioritize much-needed time away from work including: Flexible Paid Time Off (PTO) for exempt employees, 3-weeks PTO for non-exempt employees, 2-weeks paid Winter Break, 10 Company Holidays (including Juneteenth and Wellbeing Day), Summer Fridays (between Memorial Day and Labor Day)
Perks
- Playlist: Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day.
- Comprehensive benefits package including:
- Medical, dental, and vision coverage
- Out-patient in-network mental health services
- Fertility coverage
- Wellbeing reimbursements
- Student Loan Repayment Assistance and Tuition Reimbursement
- 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
- Flexible Paid Time Off (PTO) for exempt employees, 3-weeks PTO for non-exempt employees, 2-weeks paid Winter Break, 10 Company Holidays (including Juneteenth and Wellbeing Day), Summer Fridays (between Memorial Day and Labor Day)
Disclaimer
This job description only provides an overview of job responsibilities that are subject to change. Universal Music Group is an Equal Opportunity Employer. We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT. For more information, please click on the following links.
E-Verify Participation Poster: English / Spanish
E-Verify Right to Work Poster: English | Spanish