Coordinator, Student Success

Job Duties

• Cook up departmental fiscal and administrative operations, including processing vendor invoices, purchase requests, procurement documentation, and credit card reconciliations.
• (Essential) Handle employee travel activities, such as travel authorizations, reimbursements, travel documentation, and compliance with institutional and state travel policies.
• Prepare, track, and maintain contracts and related documentation for departmental activities, speakers, vendors, consultants, and services.
• Plan, coordinate, and execute logistics for Student Access and Success events, conferences, meetings, new employee onboarding, and special initiatives, including Perkins-funded meetings and activities.
• (Essential) Assist with Perkins V-related activities by coordinating meetings, maintaining documentation, supporting communications with institutions, assisting with event logistics, collecting information for reports, and providing administrative support for grant-related activities and professional development opportunities.
• (Essential) Provide administrative support for statewide and national SkillsUSA activities, including coordination with vendors, procurement of supplies, contract administration, travel arrangements, and event support.
• (Essential) Assist with advisory councils, subcouncils, board meetings, recurring committees, and provide administrative support to the Vice Chancellor.
• (Marginal) Order and maintain supplies, assist with Student Access and Success initiatives, and perform other duties as assigned.

Minimum Qualifications

• Achieve an Associate degree from an accredited institution.
• Accumulate three years of administrative, program coordination, event planning, or related experience.
• (Preferred) Possess a Bachelor's degree.
• (Preferred) Have higher education experience.

Skills, Abilities, And Preferences

• Show strong written and verbal communication skills.
• Display excellent organizational and project coordination skills.
• Manage multiple projects and deadlines simultaneously.
• Show strong attention to detail and accuracy.
• Maintain accurate records and documentation.
• Follow fiscal, procurement, travel, and contract procedures.
• Show proficiency with Microsoft Office, shared calendars, spreadsheets, and electronic document management systems.
• Communicate professionally with colleges, vendors, internal staff, and external partners.
• Exercise discretion and maintain confidentiality.

Physical Demands / Working Conditions

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