Coordinator, Special Events & Production

Overview of the Company

Fox News Media operates the FOX News Channel (FNC), FOX Business Network (FBN), FOX News Digital, FOX News Audio, FOX News Books, the direct-to-consumer digital streaming services FOX Nation and FOX News International, and the newly announced platform FOX Weather. Currently the number one network in all of cable, FNC has also been the most watched television news channel for 20 consecutive years, while FBN currently ranks among the top business channels on cable. Owned by FOX Corporation, Fox News Media reaches 200 million people each month.

Job Description

FOX News Media is seeking a highly organized and proactive Coordinator to support the Director of Special Events & Production in the planning and execution of high-profile events, executive & talent engagements, and large-scale productions. This role serves as a key operational partner, helping to coordinate logistics, manage vendor relationships, develop detailed event timelines and run-of-show itineraries, track budgets, and ensure seamless execution from concept through completion.

• Support the Director of Special Events & Production in the planning, coordination, and execution of internal events, executive engagements, and large-scale productions
• Aid in coordinating special events including VIP receptions, employee engagement initiatives and major internal productions
• Cover event logistics, including venue operations, catering, transportation, audiovisual production, décor, staffing, security, and guest experience
• Develop and maintain detailed project timelines, task lists, production schedules, and run-of-show documents
• Collaborate with production, creative, and graphics teams to produce event materials
• Track budgets, manage expenses, and assist with vendor reconciliation
• Serve as a liaison among all stakeholders to ensure clear communication and successful execution
• Conduct site visits, venue walkthroughs, and pre-production meetings
• Maintain vendor databases, event records, contracts, and production documentation
• Provide on-site support before, during, and after events and productions
• Contribute creative ideas and best practices to enhance guest experiences

Responsibilities

Support the Director of Special Events & Production in the planning, coordination, and execution of internal events, executive engagements, and large-scale productions

Aid in coordinating special events including VIP receptions, employee engagement initiatives and major internal productions

Cover event logistics, including venue operations, catering, transportation, audiovisual production, décor, staffing, security, and guest experience

Develop and maintain detailed project timelines, task lists, production schedules, and run-of-show documents

Collaborate with production, creative, and graphics teams to produce event materials

Track budgets, manage expenses, and assist with vendor reconciliation

Serve as a liaison among all stakeholders to ensure clear communication and successful execution

Conduct site visits, venue walkthroughs, and pre-production meetings

Maintain vendor databases, event records, contracts, and production documentation

Provide on-site support before, during, and after events and productions

Contribute creative ideas and best practices to enhance guest experiences

Qualifications

• Bachelor's degree or equivalent professional experience preferred
• Experience in event production, hospitality, live events, corporate events, television production, or a related field
• Strong organizational and project management skills with the ability to manage multiple projects simultaneously
• Exceptional written, verbal, and interpersonal communication skills
• Ability to exercise sound judgment, maintain confidentiality, and operate with professionalism in high-profile environments
• Strong attention to detail and the ability to remain calm and effective under tight deadlines
• A resourceful, solutions-oriented mindset with a passion for creating exceptional experiences
• Willingness to work flexible hours, including evenings and weekends, as required by event schedules
• Proficiency in Microsoft Office Suite, including PowerPoint and Excel

Pay and Benefits

The pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $25.75-29.80 per hour. This role is also eligible for various benefits, including medical/dental/vision insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.