Coordinator, Sales

Reporting to the Sales Manager, the Sales Coordinator provides administrative support to the sales department, manages spreadsheets, and maintains theater information within the company’s operating system.

Responsibilities

• Oversee circuit and theater setup within the company’s operating system, ensuring accurate and up-to-date information is accessible to the organization. This includes contacting and following up with film buyers and exhibitors to obtain credit applications, personal guarantee letters, and updated theater information.
• Coordinate and book press, film festival, early access, and special event screenings. Collaborate with publicists and the publicity department to book screenings and resolve any booking issues with technical warehouses.
• Distribute trade letters to exhibitors and coordinate trade screenings across all markets. Follow up with exhibitors and film buyers to gather reactions and feedback, then report findings to executives.
• Support the sales team with regular and ongoing administrative tasks, including inputting, maintaining, and updating Airtable data and other systems.
• Create sales materials (sell sheets) for all upcoming SPC titles, highlighting key release information, film specifications, and other relevant details.
• Submit, code, and track departmental invoices for payment processing.
• Schedule and coordinate the weekly sales department meeting, including meetings with department leadership and company executives.
• Research and track upcoming film releases and provide updates for discussion during sales team meetings.
• Future opportunities may include booking (selling) all SPC new-release titles in theaters within territories designated by the Vice President.

Requirements

• Passion for independent and foreign cinema and the independent film marketplace.
• Strong administrative and organizational skills; proactive and detail-oriented.
• Experience with Adobe Photoshop and InDesign is a plus.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to work effectively with all levels of management.
• Strong conflict resolution and strategic thinking skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office, particularly Excel; experience with Airtable is a plus.
• Bachelor’s degree preferred.
• 1–2 years of related experience.

Pay

The anticipated base salary for this position is $28.02/hour to $34.16/hour. This role may also qualify for incentives and/or comprehensive benefits.