Coordinator, Practice Management (Corporate)

About the role

We have an opening for a Coordinator, Practice Management (Corporate) in our New York office. The Coordinator, Practice Management, is an entry-level position that supports strategic and operational initiatives, including major projects and core day-to-day activities.

Responsibilities

• Workforce Allocation Support
  • Support staffing logistics, including tracking associate availability in real time
  • Prepare first drafts of daily and weekly hours reports for practice groups
  • Prepare bespoke hours reports
  • Leverage firm databases and resources to assist Practice Managers with staffing activities
  • Conduct initial analysis of associate utilization for supervising Practice Managers
  • Administer the firm’s workforce allocation tool, including creating and distributing weekly reports to practice managers
• Practice Group Logistics
  • Support weekly/monthly practice group meetings, including scheduling, room reservations, food ordering, tech troubleshooting, and agenda sourcing
  • Assist with external practice group social events, including venue research, vendor coordination, initial menu selection, and related tasks
  • Help plan practice group-wide retreats
  • Prepare initial budgets for practice group event-related activities
  • Create, distribute, and monitor surveys for internal practice group initiatives
• Reports and Special Projects Support
  • Review and analyze data, including issue-spotting and confirming report accuracy
  • Assist and liaise with Finance on ad hoc projects concerning practice group financial performance at the request of Practice Leadership and Practice Managers
  • Oversee tracking and updating of post-closing deliverables for the Corporate department (with support from paralegals)
  • Track active and pipeline deals in the Corporate department

Qualifications

• Bachelor’s degree
• Two years of experience in a professional services or legal environment (preferred)

Skills

• Intermediate proficiency in Microsoft Office Suite applications, including Excel, PowerPoint, and Word
• Project management mindset; strong tactical and organizational skills
• Ability to think critically and strategically to provide analysis and recommended solutions
• High level of interpersonal skills to handle sensitive and confidential situations
• Ability to interact with individuals at all levels of the organization
• Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple projects or initiatives simultaneously while meeting deadlines and business objectives
• Ability to communicate effectively and concisely, both orally and in writing
• Willingness and ability to engage as a change agent and to learn and use new technology tools
• Receptive to feedback, willing to learn, and embracing a culture of continuous change and improvement

Pay

The salary wage range for New York is a minimum of $56,000 and a maximum of $70,000 annually. The actual pay may vary based on experience or other relevant factors.

Benefits

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Accounts and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Critical Illness, Hospital Indemnity and Accident Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts