Coordinator Payroll

About the Role

The Payroll Coordinator at the Hazleton Hershey plant is responsible for the end-to-end execution of a weekly payroll for all hourly employees. This role requires a thorough understanding of the plant’s Collective Bargaining Agreement (CBA) to ensure all wages, benefits, and union-specific deductions and rules are applied accurately and timely. It serves as a critical liaison between the plant’s operational teams and the finance department, managing policy standards dictated by the CBA and federal labor laws.

Responsibilities

• Perform full-cycle processing of a weekly payroll utilizing the SAP Payroll System, including manual data entry, verification of worked hours, and ensuring all payments are distributed.
• Interpret and apply complex CBA pay rules regarding job and work schedule classifications, shift differentials, and overtime thresholds to ensure accurate gross earnings.
• Act as the primary point of contact for pay inquiries.
• Audit automated timecards for accuracy, reconciling discrepancies with floor supervisors and plant management.
• Support payroll optimization and standardization, partnering with IS and business system enhancements for automated and accurate processing.
• Ensure all employee master data files are up-to-date, including changes to rates, work schedules, and position classifications.
• Analyze payroll and timekeeping data on an ongoing basis to identify potential missing or erroneous data.
• Ensure all Sarbanes Oxley controls are in place and function adequately throughout the year.
• Assist in periodic internal and external audits by providing accurate payroll registers and supporting documentation.
• Generate ad hoc reports for management and government compliance (e.g., Workers Compensation, Garnishments, Union Dues).
• Create employee ID badges for use with timeclocks.
• Participate in new employee orientation, including explanation of timekeeping processes/procedures and payroll rules.
• Handle bank deposits and all miscellaneous cash receipts.
• Perform other duties as defined by the Plant Controller/Senior Accountant.

Requirements

• Excellent communication skills, both written and verbal.
• Meticulous attention to detail.
• Ability to read and interpret policy guidelines and regulations.
• Exemplary organizational and planning skills.
• Ability to maintain the highest levels of confidentiality.
• Demonstrated ability to manage multiple projects.
• Strong analytical and problem-solving skills.
• Ability to work in a fast-paced environment and adapt to changing conditions.
• Proficiency with Microsoft Excel for analysis and report generation.
• Ability to maintain composure in stressful situations.

Qualifications

• Associate degree or equivalent education and/or experience preferred.
• Automated time and attendance system experience and/or general accounting experience preferred (SAP payroll experience is a plus).
• Proficiency with Microsoft Word and Excel required.
• Understanding of how employee attendance practices impact payroll (e.g., FMLA, STD, Vacation) preferred.