Coordinator Office Services - Institutional Equity

Job Summary

The Coordinator Office Services supports office operations for the Office of Institutional Equity (OIE) by handling various administrative duties, often involving confidentiality.

Duties & Essential Job Functions

• Serves as the point of contact for the Title IX Coordinator, Title VI Coordinator, and OIE staff.
• Maintains daily office operations by relieving the Title IX Coordinator and Title VI Coordinator of administrative duties.
• Makes sure all departmental projects are monitored and deadlines are met.
• Ensures OIE staff have up-to-date information about ongoing projects, issues, and materials.
• Assists with preparing materials for presentations and projects.
• Briefs OIE staff on daily events and projects.
• Supervises, trains, and processes paperwork for student workers.
• Manages daily workflow assignments of student workers.
• Organizes department events by securing speakers, making travel arrangements, and managing logistics.
• Maintains department websites by creating and updating content.
• Maintains office supplies inventory by checking stock, ordering supplies, and resolving issues.
• Ensures office equipment operates properly by completing maintenance and calling for repairs.
• Facilitates office opening and closing procedures.

Required Education & Experience

• Associate degree or equivalent in experience.
• 3 years of administrative experience, including supervisory experience.

Preferred Education & Experience

• None required.
• None preferred.

Knowledge, Skills & Abilities

• Knowledge of basic accounting processes.
• Knowledge of specific job-related programs.
• Knowledge of customer service techniques.
• Knowledge of department-specific computer software.
• Knowledge of Microsoft Windows navigation.
• Skills in Microsoft Office components.
• Basic keyboarding and record-keeping skills.
• Clear communication and drafting abilities.
• Ability to manage multiple projects and meet deadlines.
• Ability to train and lead staff.

Physical Requirements

• Visual acuity for reading and communicating.
• Manual dexterity for typing and handling equipment.
• Flexibility and body movement for bending, crouching, walking, kneeling, and prolonged sitting.
• Lifting and moving up to 10 lbs.

Work Environment

• Indoor, sedentary work environment.
• Subject to schedule changes and variable work hours.
• No harmful environmental conditions.
• This role is an on-campus, in-person position.
• No specific noise levels.

Texas Christian University Employment Values

• Integrity
• Engagement
• Community
• Excellence