Coordinator - Office Services

Responsibilities

• Manage office services day-to-day responsibilities (building access, equipment maintenance, custodial and general facility readiness, supply and equipment ordering and availability, workstation reservation tool SME).
• Support office-related projects including but not limited to space growth, equipment replacement, and facility enhancements.
• Provide office services support and coordination for internal clients, including assistance with custodial, maintenance, technology, workstation/furniture, general facility, and asset access while maintaining comprehensive campus knowledge.
• Create and process purchase orders for projects and recurring services via SAP, utility bill and PO payments, ZAP invoice uploads, and receipt of shipments.
• Process access requests and audit access control.
• Cook asset liquidation.
• Coordinate with Property Management on repairs, maintenance reporting, and follow-up. Some repairs require weekend or evening coordination to minimize impact to operations.
• Maintain external vendor relationships and assist with product delivery scheduling and installations.
• Provide on-site support for vendors and partners working within workspaces.
• Ensure mail and package delivery processes are efficient and effective across campus, including accepting deliveries, sorting mail/packages, informing recipients of arrivals, and unpacking/sorting delivered "bullets" from the ships.
• Facilitate monthly Tenant Representative meetings, including agenda preparation, scheduling, meeting recaps, and follow-up on identified issues.
• Share facility-related information with 40+ tenant representatives by managing a Teams site that serves as a resource center containing guides, forms, floor plans, and other essential campus information.
• Order and manage inventory of computer equipment including peripherals, monitors, and docking stations for workstations.
• Serve as the Appspace Systems Administrator/Subject Matter Expert.
• Act as liaison between Appspace partners and tenant representatives.
• Troubleshoot Appspace issues, communicate system updates, provide subject matter expert support to staff, and maintain utilization reports and floor plan updates.
• Participate in the Safety Committee.
• Aid in the setup and information maintenance of Everbridge (mass text notification system).
• Support the resolution of identified facility safety-related issues.
• Assist the Office Services & Work Flexibility Planning Manager on projects as needed.
• Support campus special projects or events requiring logistical planning and services (large celebrations, meetings, etc.).
• Support kitchen and office supply ordering and distribution of materials across campus.
• Partner with Building & Property Management on floor plan updates and wayfinding.
• Manage the Office Services inbox and respond to tenant representative questions and requests in a timely manner.
• Co-own meeting spaces and maintain user visibility and special event scheduling.
• Manage Office Services cost center SAP financial reports to track spending, analyze budget, and request reclassification of expenses when needed.
• Manage mass distribution lists of campus staff.

Qualifications

Comfortable and able to move furniture, monitors, VTC equipment, etc. Must be able to help where is needed.

Benefits

The Solomon Page Distinction offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.