Coordinator of Business Services

Department: Finance | Reports To: Chief Financial Officer | FLSA Status: Exempt

Qualifications

• Bachelor's degree in business administration with a major in accounting, finance, or related field
• Minimum five years of experience in finance and/or accounting
• Two years of supervisory experience preferred
• South Carolina Certified School Business Officer preferred
• School district and/or governmental accounting experience preferred
• Master's degree and/or a licensed certified public accountant preferred

Must have current government issued identification.

General Summary

Under general supervision, supports the district's division of finance by assisting the finance directors in administration of financial records, systems and processes of the district including accounting, bookkeeping, payroll, bonded debt and all related financial data. Supports and recommends changes to improve internal controls, process efficiencies and to continually improve relationships with other district stakeholders. In supporting the finance division in the performance of duties assigned, ensures compliance with all appropriate regulatory, policy, legal requirements and generally accepted accounting principles. Assists in securing and maintaining the financial viability and stability of the district.

Responsibilities

• Supports and upholds the mission, vision and strategic goals of Lexington County School District One towards increased outcomes for students.
• Interacts, communicates and collaborates with all stakeholders effectively.
• Establishes a safe, supportive, positive and productive working and learning environment.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Participates in all professional meetings and training sessions as required.
• Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment and materials.
• Conducts daily analysis of bank and Local Government Investment Pool balances and executes strategic investment decisions to maximize interest income while maintaining operational liquidity.
• Supervises the activities of assigned personnel that involve such duties as providing guidance and instruction, planning and coordinating work, and reviewing work.
• Optimizes and oversees the District's disbursement lifecycle, leveraging financial technologies to streamline vendor payments, manage cash flow timing, and submission of required monthly and annual state and federal compliance filings.
• Responsible for District accounting functions which involve such duties as preparing reports, journal entries, budget transfers, etc.
• Supports administration of the adopted budget to ensure that all purchases comply with the expectations set forth.
• Assists with the annual general fund budget and the development of the budget presentation to the Board. Includes planning and participating in principal and department level budget meetings and directing the logistical development and consolidation of the general fund budget.
• Serves as the primary fiscal contact for Principals and bookkeepers by providing one-on-one guidance to interpret financial data, while proactively identifying budget variances or irregular activity to implement corrective action plans that ensure account balance and audit readiness.
• Initiates recommendations for the formation of fiscal policies, rules and regulations.
• Leads team in the year-end closing process to facilitate audit readiness; manages the PBC (Provided by Client) list for business services and implements auditor recommendations to strengthen future financial reporting.
• Ensures appropriate policies, procedures, and processes with respect to financial transactions are followed when reviewing or approving financial related payments, transfers, reports and submissions.
• Effectively uses personal computing devices and software applications for the management of pertinent information and communication.
• Performs other job-related duties as assigned.

Supervisory Responsibility

• Responsible for materials and supplies budget(s) as assigned.
• Supervises certified and classified staff members as assigned.

Skills

• Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies.
• Must be able to access reliable transportation.
• Knowledge of the policies, procedures, and activities of the school district which pertain to the specific duties and responsibilities of the position.
• Knowledge of school policies, procedures, and operations.
• Ability to demonstrate proper maintenance, safe operation, and utilization of equipment, materials, and supplies used in daily activities.
• Ability to maintain high standards of accuracy in exercising duties.
• Ability to anticipate work to be completed and to complete work without the need for direct supervision.
• Ability to maintain confidentiality of employee and student records and information.
• Ability to interact and communicate in an effective and professional manner with supervisors, co-workers, teachers, students, and the general public.
• Personal computer experience required. Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software.
• Ability to establish and maintain effective working relationships with students, staff and the school community.
• Ability to speak clearly and concisely both in oral and written communication.
• Ability to apply knowledge and current research and theory.
• Ability to organize and implement a flexible work schedule in order to meet reporting deadlines.
• Ability to self-monitor and manage multiple tasks while working individually and with members of a group.
• Ability to submit all requested reports and documentation in a timely manner and in accordance with scheduled deadlines.
• Some extended hours and multiple demands from several people are frequently required of the employee.
• Computer literacy required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee will occasionally lift and/or move up to 25 pounds such as boxes of materials.
• The employee will sometimes push/pull items such as furniture or boxes of materials.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen and/or reach with hands and arms.
• Specific vision abilities required by this job include close vision, distance vision.
• Occasionally the position requires the employee to work irregular or extended hours.
• Duties of the job require frequent use of a computer monitor and related equipment.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Conducts duties in an office environment with no significant exposure to environmental or hazardous conditions.
• Physical demands are restricted to office work requiring lifting/moving of items up to twenty-five pounds.
• Occasional local travel and overnight travel required.
• Job requires the operation of standard office and technology equipment.
• The noise level in the work environment for this position varies. The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day.

Performance of this job is evaluated annually according to Board Policy.