Coordinator, Marketing

About the role

The Coordinator, Marketing & Executive Support provides high-level administrative support to the Chief Marketing Officer and marketing leadership team while also supporting project-based coordination across the Marketing function.

Responsibilities

• Manage and maintain the CMO's calendar, including prioritizing internal and external meeting requests, resolving scheduling conflicts, and communicating updates to stakeholders.
• Serve as a point of contact between the CMO, internal teams, external partners, clients, vendors, and executives, using discretion, professionalism, and strong judgment.
• Handle and screen incoming calls, manage correspondence, draft and proofread emails, memos, letters, and other communications.
• Arrange domestic and international travel, transportation, accommodations, and detailed itineraries in partnership with corporate travel.
• Cook up and coordinate appointments, meetings, events, and related materials, ensuring participants have the necessary information and logistics.
• Prepare, organize, and process executive expense reports; review and evaluate expense reports submitted for CMO approval.
• Support invoice administration, departmental expenses, and budget tracking processes.
• Maintain confidential information and ensure discretion in handling sensitive office, executive, client, and business matters.
• Organize and maintain digital and hard copy filing systems, contact lists, documents, and executive materials.
• Provide general administrative and operational support, including phone coverage for other executives as needed, meeting preparation, technology support, and occasional errands.

Marketing Coordination & Project Support

• Support marketing team projects by coordinating project meetings, tracking next steps, preparing meeting notes, maintaining timelines, and following up on action items.
• Prepare and maintain project documentation, correspondence logs, shared files, version-control materials, and project trackers.
• Aid in the preparation of presentations, spreadsheets, reports, agendas, and other materials for internal and external use.
• Cook up and coordinate logistics for department meetings, special events, campaign-related meetings, and cross-functional initiatives.
• Partner with team members to support creative campaigns, brand marketing initiatives, film-related activities, social media efforts, and other marketing projects as assigned.
• Help create and improve processes that support organization, communication, tracking, and timely completion of deliverables.

Qualifications

• 2–5 years of administrative, executive assistant, coordinator, or related experience, preferably supporting a senior leader or working in a fast-paced corporate, creative, entertainment, or marketing environment.
• College diploma required; Associate’s or Bachelor’s degree preferred.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; Keynote experience preferred.
• Strong calendar management, scheduling, travel coordination, expense reporting, and administrative support skills.
• Project coordination skills, including the ability to track timelines, manage follow-ups, organize documents, and support multiple workstreams.
• Excellent verbal, written, and interpersonal communication skills.
• Strong attention to detail, organizational skills, and ability to manage competing priorities.
• Ability to work independently with limited supervision, anticipate needs, and exercise sound judgment.
• Proven ability to handle confidential and sensitive information with tact and discretion.
• Professional, adaptable, collaborative, and service-oriented approach.
• Entertainment, media, film, brand marketing, creative campaign, or social media experience is an asset.

Success Attributes

• Highly organized and detail-oriented.
• Strong sense of urgency and follow-through.
• Professional and discreet.
• Clear and concise communicator.
• Resourceful problem-solver.
• Calm under pressure.
• Flexible and adaptable.
• Collaborative team player.
• Interested in creative marketing, film, brand, and entertainment environments.