Coordinator, Marketing and Proposals

About the role

The Coordinator, Marketing and Proposals, in our Madison office supports the Manager, Marketing and Proposals, with organizing, editing, writing, and producing client-targeted marketing deliverables such as qualifications, proposals, and presentations. This role collaborates with marketing and business development teams, managing day-to-day tasks and executing specific deliverables.

Responsibilities

• Support in Proposal Development: Assists in creating, organizing, and editing proposal content, including resumes, project narratives, and client-facing materials, ensuring high-quality deliverables that align with client requirements.
• Execution of Assigned Tasks: Efficiently completes assigned tasks, utilizing marketing systems and tools (e.g., CRM, DAM, and desktop publishing) to support the creation and management of Marketing Deliverables Such As Proposals, Qualifications, And Presentations.
• Content Maintenance and Organization: Supports the maintenance and organization of proposal databases, content libraries, and other relevant resources, ensuring that information is accurate and accessible.
• Collaboration on Projects and Initiatives: Works with marketing and business development teams on various projects, executing specific deliverables as directed and contributing to broader marketing initiatives under supervision.
• Process and System Utilization: Leverages marketing systems and tools to execute day-to-day tasks, optimizing content creation and project tracking for assigned responsibilities.
• Information Gathering and Distribution: Assists in gathering, organizing, and distributing content and information needed for proposals, ensuring timely and accurate completion of each proposal process phase.
• Administrative Support and Tracking: Helps track proposal deadlines, submissions, and project statuses, contributing to efficient proposal management and workflow organization.
• Team Participation: Engages in team meetings to stay informed on project updates, provides feedback on processes, and shares insights for incremental improvements in tools and workflows.

Qualifications

• Attention to Detail: Strong focus on accuracy in executing deliverables.
• Team Collaboration: Ability to work effectively within a team environment.
• Communication Skills: Growing proficiency in verbal communication; high proficiency in written communication.
• Project and Time Management: Ability to prioritize tasks and manage time effectively.
• Quality Assurance Awareness: Familiarity with foundational quality assurance processes within marketing deliverables.

Preferred Qualifications

• Experience: 1-5 years of experience in marketing, communications, or a related business area.
• Education: Bachelor’s degree in marketing, Communications, Business, or a related field.
• Technical Skills: Proficiency with Microsoft Office (Word, Excel, PowerPoint) and basic knowledge of marketing tools.
• Adobe InDesign Knowledge: Working knowledge of Adobe InDesign.
• Graphic Design Skills: Basic graphic design capabilities.
• CRM Familiarity: Familiarity with CRM databases (e.g., Deltek, Salesforce, Cosential).
• AEC Industry Knowledge: Knowledge of marketing processes within the AEC industry.