Coordinator Leave Management

Responsibilities

• Manage employee leaves from initiation, outlining responsibilities and expectations.
• Act as liaison between location management, the HR team, third‑party administrators (TPA), and employees.
• Administer leave in accordance with FMLA, ADA, and other applicable federal, state, and local laws, staying current on legislative changes and implementing required updates.
• Communicate with employees regarding documentation and notice requirements.
• Administer other company time‑off programs as assigned, ensuring compliance with company policies and applicable laws.
• Create and maintain accurate, compliant leave‑of‑absence tracking and recordkeeping.
• Maintain reasonable communication with employees and internal partners throughout the leave process to facilitate a smooth and timely return.
• Respond promptly to information requests from TPAs, employees, and internal partners, escalating correspondence when necessary.
• Advise managers and employees on the interaction of leave laws with paid time off, workers’ compensation, short‑term disability, and long‑term disability benefits.
• Maintain an understanding of all company benefits to ensure employees comprehend their benefits during a leave or disability event.
• Provide support to other HR functions and administrative areas (e.g., Shared Services).
• Manage the Remedy ticket system.
• Perform other duties and additional projects as assigned to support ongoing business needs.

Nature & Scope

Works within well‑defined instructions, using established procedures and operating under supervision to perform assigned tasks. Work is closely supervised.

Knowledge & Skills

• Adapt procedures, processes, and tools to meet role requirements.
• Effective verbal and written communication skills.
• Embrace a “Customer and Team First” mindset.
• Proficient with Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Experience with HRIS systems/platforms.
• High level of attention to detail and accuracy.
• Good judgment and problem‑solving abilities.
• Strong organizational and time‑management skills, including priority setting.
• Ability to work independently in a fast‑paced environment with changing priorities.
• Experience handling confidential and sensitive information.
• Flexibility to work outside standard office hours when necessary.
• Strong mathematical, technical, and analytical skills.
• Capacity to manage a heavy workload and prioritize tasks.
• Willingness to take on additional responsibilities.

Experience

• 2 + years of relevant experience, preferably in a high‑volume manufacturing environment.
• Leave administration experience in a large company is highly preferred.

Education / Certification

• High school diploma or GED equivalent.
• Additional training or education is a plus.

Physical Requirements & Work Environment

• Must be able to perform essential responsibilities with or without reasonable accommodations.
• Flexibility to work outside of standard office hours as needed.
• Required to wear personal protective equipment (PPE) in designated manufacturing areas.

Reporting Structure

Reports to: Supervisor, HR