Coordinator, Labs and Makerspaces

About the role

The rapidly growing Dale E. and Sarah Ann Fowler School of Engineering (FSE) seeks highly motivated colleagues to help build Chapman University’s newest school. Opened in the fall of 2019, FSE offers undergraduate degree programs in Computer Science, Computer Engineering, Data Science, Software Engineering, and Electrical Engineering, along with a new graduate degree program, a MS in Electrical Engineering and Computer Science. The School also offers several interdisciplinary minors and themed inquiry programs which allow students from across other Chapman programs to explore engineering. FSE is housed in the new Swenson Family Hall of Engineering, a cutting-edge facility that supports student learning, campus-wide project activities, and faculty-led research. Within Swenson Hall is an open-access makerspace, the Design / Create/ Innovate Lab (DCI), consisting of four rooms that house a wide variety of low and high-end fabrication equipment.

Responsibilities

• Provide day-to-day operational and administrative support of FSE’s makerspaces, instructional labs, and stockroom.
• Work collaboratively with technical and administrative staff to manage equipment and supply inventory and reservations.
• Coordinate and track equipment/supply requests, checkouts, and returns.
• Track past due inventory and resolve conflicts/shortfalls.
• Create and track purchase requests and orders.
• Maintain essential documents for the efficient operation of the spaces.
• Follow all safety policies, procedures and programs; act as a responsible party for individual safety and the safety of others.
• Foster student activities and engagement with makerspace resources by developing partnerships with individual students, student clubs and organizations, faculty, staff and campus partners at varying skill levels and expertise.
• Provide administrative and routine support in the development and facilitation of programs, workshops, and events (with selected evening and weekend hours as needed).
• Coordinate and support workshop and activity logistics including space reservations, invitations, supporting materials, AV equipment, announcements, contract agreements, food orders, etc.
• Perform other essential duties and tasks specific to the position.

Qualifications

• Associate’s degree desired or equivalent in education. Bachelor’s degree preferred.
• Experience providing collaborative, customer-service focused administrative and operational support.
• Experience in ordering, receiving, and distribution of assets/supplies or general supply chain coordination.
• An advanced understanding of Microsoft Office programs and technical skills to learn and use enterprise systems needed for the position (PeopleSoft, 25Live, Canvas, Concur, Google Suite, etc.).
• Ability to research and learn general understanding of tools, electronic parts, supplies, consumables, and equipment.
• Highly flexible, adaptable with ability to thrive in a fast-paced entrepreneurial environment.
• Strong communication and interpersonal skills to convey accurate information in a professional manner, with the ability to interact with diverse individuals and groups at all organizational levels.
• Ability to learn, demonstrate and enforce proper health and safety procedures and regulations.
• Highly organized, resourceful, and creative with the ability to plan and coordinate multiple priorities and events and deliver assignments on time.