Coordinator IV, Architecture

About the role

The role is responsible for managing office operations, ensuring smooth workflow, and providing administrative support to the Construction Management organization.

Responsibilities

• Manage office operations, including scheduling, inventory management, and procurement processes.
• Handle incoming and outgoing correspondence, manage the filing system, and maintain records.
• Coordinate with external vendors and contractors to ensure timely delivery of materials and services.
• Support the organization’s projects by preparing reports, presentations, and other documents as needed.
• Assist in organizing meetings and events, and manage travel arrangements for staff.
• Oversee the maintenance of office equipment and facilities, ensuring they are in good working order.

Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of relevant administrative experience, preferably in a construction management environment.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to manage multiple tasks simultaneously and prioritize effectively.

Qualifications

• Knowledge of construction industry practices and regulations.
• Experience with project management software and tools.
• Ability to work independently and as part of a team.
• Strong problem-solving and decision-making skills.

Skills

• Administrative skills, including document preparation and record-keeping.
• Project coordination and management.
• Customer service orientation.
• Technical proficiency with office automation systems.

Benefits

• Health insurance options.
• Paid time off and holidays.
• Professional development opportunities.

Pay

The salary range for this position is $50,000 - $60,000 annually, commensurate with experience.

Schedule

This is a full-time position with a standard Monday through Friday schedule.