Department Coordinator IV

Responsibilities

• Coordinates and supports educational programs in the department as directed.
• Primarily assigned to the Clinical Medical Technology Program and the Medical Student rotations.
• Captures educational events as assigned.
• Serves as backup to additional education programs as needed.
• Completes additional education-related functions as directed.

Requirements

• Serves as faculty support for the Vice Chair for Education.
• Leads the education team in planning and coordinating the Pathology Department Celebrations.
• Follows department and university procedures for submission of financial forms.
• Coordinates travel and hotel accommodations for guest speakers.
• Coordinates Medical Student onboarding and training in Pathology.
• Keeps faculty, medical students and directors up to date with current policies and procedures.
• Sets up lecture rooms and resources as needed.
• Coordinates learning experiences in the Explorations in Pathology program.
• Coordinates candidate application processes for the CMT Program.
• Works in the application system (SLATE) to organize candidate files and contacts them if further materials are required.
• Schedules interviews for each candidate with 2 supervisors and the program director.
• Records interview outcomes; keeps account of admits/declines.
• Stays current with university, department and program policies and systems.
• Updates Education Department websites and marketing materials as directed.
• Ensures that University Policies for Onboarding and off boarding Medical Students and CMT Students are followed.
• Aids incoming visitors and students with required paperwork, Parking and Med Center ID’s.
• Aids in keeping pathology department program curriculum up to date in Black Board Learning Management System.
• Proctors exams as needed.
• Maintains in person and email correspondences with internal and external contacts as required to coordinate department education events, meetings & activities.
• Other duties as assigned.

Qualifications

• Associate's degree and 3 years of progressively responsible experience in administrative support required.
• Or equivalent combination of education and experience.
• Experience with event planning preferred.

Skills & Abilities

• Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc.
• Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning.
• Effective communication and interaction, both verbally and in writing, with all people.
• Intermediate knowledge of hardware and software functionality.
• Ability to work efficiently & effectively in a dynamic environment.
• Effective time management; organization; and ability to prioritize and adjust as needed.