Coordinator II, Meeting Coordination

Accountabilities

• Support review operations by managing meeting preparation, submission coordination, and informed consent documentation processes.
• Review research submissions to confirm readiness for full board assignment and review.
• Cook up submission assignments for upcoming review meetings according to established processes.
• Communicate assignments and updates to reviewers through internal systems.
• Support preparation of meeting materials, post-meeting documentation, and review determinations.
• Conduct quality reviews of new and revised informed consent documents to ensure compliance with applicable regulations and standards.
• Edit consent forms to align with regulatory requirements, operational procedures, and client-specific agreements.
• Apply required negotiated language and incorporate feedback from board members, clients, and internal stakeholders.
• Perform quality control checks on informed consent documentation to ensure accuracy and consistency.
• Maintain and expand knowledge of human subject research protections, clinical research regulations, and compliance requirements.
• Complete required regulatory training and organizational learning programs.
• Attend review meetings regularly to strengthen understanding of review processes and operational practices.
• Identify opportunities for process improvements and contribute recommendations to leadership.
• Perform additional responsibilities as assigned to support team objectives.

Requirements

• Experience in clinical research, regulatory review, or institutional review board (IRB) operations.
• Strong organizational and communication skills.
• 1+ year of IRB or clinical research experience with a bachelor’s degree, or 4+ years of IRB or clinical research experience with an associate degree.
• Bachelor’s degree preferred.
• Knowledge of regulations and guidelines related to human subject research protection preferred.
• Familiarity with clinical research involving drugs, devices, or related healthcare studies is a plus.
• Strong proficiency with Microsoft Word and Outlook.
• Familiarity with Excel, PowerPoint, collaboration platforms, virtual meeting tools, and web-based software applications.
• Ability to review, edit, and proofread technical or medical documents with high accuracy.
• Ability to translate complex medical or technical information into clear, understandable language.
• Strong written and verbal communication skills in English.
• Professional communication skills and confidence participating in meetings and discussions.
• Excellent organization, time management, and ability to manage competing priorities.
• Strong attention to detail and commitment to producing high-quality work.
• Able to work independently and collaborate effectively with remote teams.
• Comfortable learning new systems, processes, and regulatory requirements.

Benefits

• Competitive salary range of $54,029-$89,158 depending on location, skills, and experience.
• Potential eligibility for additional variable bonus compensation.
• Fully remote work opportunity within the United States.
• Health coverage and comprehensive employee benefits package.
• Paid holidays and time off benefits.
• Opportunity to contribute to impactful clinical research and healthcare advancement.
• Professional development through regulatory training and continued learning opportunities.
• Exposure to clinical research operations, regulatory compliance, and ethical review processes.
• Collaborative remote work environment with experienced professionals.