Coordinator, Fiscal Systems Programs

About the Organization

The Lincoln Institute of Land Policy seeks to improve quality of life through the effective use, taxation, and stewardship of land. A nonprofit private operating foundation whose origins date to 1946, the Lincoln Institute researches and recommends creative approaches to land as a solution to economic, social, and environmental challenges. Through education, training, publications, and events, we integrate theory and practice to inform public policy decisions worldwide. With locations in Cambridge, Massachusetts, Washington, DC, Phoenix, and Beijing, we organize our work in seven major areas: Planning and Urban Form, Valuation and Taxation, International and Institute-Wide Initiatives, Latin America and the Caribbean, People’s Republic of China, The Babbitt Center for Land and Water Policy, and the Center for Community Investment.

About the Team

The Lincoln Institute seeks an experienced and highly motivated Program Coordinator to join our Fiscal Systems team. Fiscal Systems support the revenue that allows local governments to provide high-quality public services to residents, such as transportation, education, affordable housing, and climate resilience measures. The team has developed an international series on land-based taxes that includes studies in Africa, Asia, and Europe; helped the city of Detroit with plans to improve its property tax system; and offers specialized convenings for public officials.

Responsibilities

Program-Specific Duties

• Monitor and maintain team’s program materials on the internal network (SharePoint).
• Collaborate with staff to coordinate internal events (e.g., lectures, gatherings, or other presentations).
• Schedule meetings with internal and external partners.
• Reserve space for both in-office meetings and/or virtual ones (e.g., Zoom, Teams).
• Arrange team travel/logistics (e.g., hotel reservations, flights, conference registration, etc.) for their attendance at events held by external organizations.
• Copy-edit and format working papers and other materials.
• Work with program staff on outreach, external engagement, and marketing.
• Assist with data collection projects, as requested.
• Process Requests for Proposals and fellowship applications.
• Follow and ensure compliance with team and institutional procedures, practices, and processes, seeking to improve or establish additional ones as needed.

Event-Specific Duties

• Work with internal and external partners to ensure event-related tasks stay on track.
• Gather participant and faculty contact information, assist with requests for event-related deliverables.
• Edit, proofread, and format program materials, including agendas, participant lists, feedback forms, and other documents as required.

Procurement, Budget, and Finance

• Obtain necessary contract information for procurement.
• Correspond with researchers and universities to explain Lincoln contract requirements.
• Work with program staff to monitor contract deliverables and communicate with contractors regarding deliverable status.
• Assist with payment processing for contract deliverables.
• Produce budget estimates for events.
• Obtain budget reports for specific projects upon request.
• Monitor and update program budget spreadsheet and system to ensure that information is accurately reflected.
• Resolve missing or inaccurate entries and monitor the finance system to ensure that vendors receive payments in a timely manner.

Website-Specific Duties

• Work with program staff and Institute web team to update and monitor website content.
• Assist in collecting materials (articles, graphics, images, etc.) for web-based presentations, based on existing or new materials, obtaining copyright permission from authors and journals, and other related tasks, as required.
• Provide testing and quality control for the tax program’s online property tax database.
• Report bugs using the web developer’s ticket system.

Schedule

This is a full-time position (37.5 hrs/wk) located in our Cambridge, MA office with limited travel (less than 10%).