Coordinator, Facilities Planning, Short Term Hourly (Temporary)

About the role

Under the direction of the Supervisor, Facilities Planning, develop, plan, organize, coordinate and implement District functions related to bond-funded facilities planning. Perform analysis of District facility needs consistent with requirements of organizational efficiency and available facilities and funds. Ensure compliance with federal and State safety, health, fire, and building code requirements when developing and reviewing facility requirements. Serve as District coordinator for District Campus Design Standards and A.D.A. Campus Transition Plan. Coordinate facilities planning activities as directed with District management, architects, and other consultants.

Responsibilities

• Inspect buildings and office areas to evaluate suitability for occupancy, considering factors such as air circulation, lighting, security, location, and size. Measure facilities to determine total square footage available for occupancy and apply district space standards to optimize capacity/load ratios. Compute square footage for workstations to ensure compliance with A.D.A., fire, and building code requirements.
• Plan, direct, and coordinate activities for the activation and/or occupancy of facilities to ensure project objectives are accomplished within prescribed time frames. Includes specifying, ordering, and installing furnishings, fixtures, equipment (FFE), and signage; coordinate move management for building occupancy.
• Assist the Director on capital outlay project activities, coordinating with District management and Campus Architect regarding district space utilization, facilities planning initiatives, and district facilities standards. Monitor plans with project architects for compliance with codes and state regulations.
• Draw schematic design layouts showing location of furniture, equipment, doorways, circulation, electrical and voice/data outlets, and other facilities. Create layouts illustrating space utilization efficiency of existing facilities.
• Evaluate utilization of existing district space and provide recommendations based on findings in support of the District’s Educational and Facilities Master Plans. Coordinate and support implemented recommendations for instructional areas with Academic Affairs staff.
• Assist with the preparation, maintenance, and distribution of reports and records as required by federal, state, local, and district regulations. Communicate the status of assigned programs and projects to District executive management and the Board of Trustees.
• Assist with the development and implementation of the District’s Five-year Construction Plan, Five-year Scheduled Maintenance Plan, and Hazardous Mitigation Program. Maintain and update the District’s Facilities Master Plan(s), Transition (ADA) Plan, Design Standards and Performance Specifications, Wayfinding Master Plan, and Landscaping Master Plan.
• Maintain, organize, and control all capital outlay project-related documentation in both hardcopy and electronic formats. Develop, implement, and maintain processes for identifying, distributing, and controlling documentation.
• Assist with developing project budgets for scheduled maintenance, campus improvement, and capital outlay projects.
• Provide work direction to students and/or hourly workers as assigned.
• Perform related duties as assigned.

Requirements

An associate’s degree from an accredited institution in business, interior design, construction management, or a closely related field and a minimum of two years of experience in construction management, facilities planning, interior design, or a related field.

Qualifications

Knowledge of:

• Valid California Driver’s License.
• Local, State, and federal laws governing planning of community college facilities.
• Applicable governmental codes, rules, and regulations.
• Facilities planning standards, methods, and practices of space utilization and management.
• California Community College facilities planning program and database (FUSION).
• Project management principles and practices.
• Building design and construction standards.
• Community college budget control.
• Energy usage and conservation.
• Administrative procedures, budgeting, and accounting practices as they pertain to facilities planning.
• Construction contracting and management.
• Oral and written communication skills.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Interpersonal skills using tact, patience, and courtesy.
• District organization, operations, policies, and objectives.

Ability to:

• Plan, organize, coordinate, and direct multiple complex projects.
• Establish and maintain effective working relationships with District staff and management, professional service consultants, and public agency officials.
• Manage change, anticipate conditions, plan ahead, establish priorities, meet schedules/timelines, and achieve high customer satisfaction.
• Coordinate planning and work activities between division/department units, contractors, and other professional and/or campus entities.
• Ensure compliance with safety practices and various code requirements.
• Develop scope of work and/or specifications for bids on minor construction, maintenance, and repair projects.
• Coordinate the provision of contracted services.
• Work from blueprints, shop drawings, and sketches.
• Effectively utilize computer equipment and software in the performance of duties, including project-related software applications such as Microsoft Project and AutoCAD.
• Prepare and deliver clear, concise, and effective oral and written communications, reports, and presentations.
• Plan and organize work.
• Maintain accurate and complete records.
• Communicate effectively both orally and in writing.
• Read, interpret, apply, and explain rules, regulations, policies, and procedures.

Work Environment

Office environment. Dexterity of hands and fingers to operate a computer keyboard. Driving a vehicle to conduct work may be required.