Coordinator, Facilities and Operations

Responsibilities

• Coordinate facilities maintenance and administrative support for assigned locations.
• Prepare correspondence, memos, presentations, minutes, and reports using software applications.
• Cook up room set-up needs and facility support for meetings and events, including supplies, layout changes, and follow-up with facilities or janitorial teams as needed.
• Aid in the development, preparation, and maintenance of facility-related policies and procedures, including campus-specific emergency procedures.
• Cook up safety training activities for all members of the Critical Incident Response Team (CIRT) and maintain related schedules, records, and communications.
• Maintain safety equipment across campuses, reorder supplies, verify all campus equipment and supplies are current.
• Work with vendors across various locations to coordinate repairs, maintenance services, and follow-up on outstanding facilities issues.
• Maintain accuracy with minimal errors, while assisting with budget activities, creating and maintaining distribution lists for internal communications, and new hire setup for identity management.
• Provide backup coverage for the receptionist.
• Serve as a resource to management and employees in areas of responsibility.

Qualifications

• A high school diploma or GED is required.
• A notary public certification is preferred.
• One to two years of administrative experience is required.
• Two years of experience in facilities coordination, administrative support, or maintenance operations in a corporate, health care, or insurance setting is required.
• Proficiency in Outlook, PowerPoint, Word, and Excel is required.
• Knowledge of and experience with SharePoint, Visio, graphics programs, and database programs is preferred.
• The ability to consistently interact cooperatively and respectfully with other employees is expected.