Coordinator, Entertainment Business and Legal Affairs

Location: New York, NY

Reporting to the Executive Director of Business and Legal Affairs, the Coordinator, Entertainment Business and Legal Affairs will operate as an integral member of Condé Nast’s Business and Legal Affairs organization led by the General Counsel. The role will provide day-to-day contract administration and deal support for film and television, podcast, editorial and commercial digital video content, and live event related production across Condé Nast brands like Vanity Fair, Vogue, The New Yorker, GQ, Wired, Bon Appétit, and Architectural Digest.

Responsibilities

• Coordinate deal requests and documents, including tracking agreements through execution, and filing (internally and externally)
• Implement and maintain deal status reports and track key deal terms (e.g., fees, credits, negotiating windows, expiration dates, extension options), including implementation and maintenance of database systems and procedures for such tracking
• Draft correspondence, deal summaries/memos (including on-camera talent restrictions and approvals, and responding to questions from internal and external parties about specific deal terms like payment schedules, fees, etc.), and presentation materials; track project milestones and communications; and create/maintain/localize US and global forms, templates and organizational systems
• Draft basic form agreements and review, revise, redline, and proofread agreements
• Act as liaison with internal and external stakeholders, including content planning and analysis, operations, editorial, finance, creative executives, marketing, talent agencies/representatives and production companies
• Manage special projects and conduct research as designated
• Conduct rights clearances

Requirements

• Paralegal or candidate currently enrolled in law school (evening program) with availability for full-time work and intent to sit for the bar exam; Bachelor’s degree required
• 2+ years of experience in business and/or legal affairs at a studio, network, law firm, talent agency, or similar environment working in music, film, television, and/or digital media
• Working knowledge of entertainment dealmaking and contract concepts, with experience drafting basic media or entertainment agreements as supervised by an attorney
• Experience managing contract databases and establishing contract processes
• Highly organized, detail-oriented self-starter with the ability to manage multiple projects under tight deadlines in a fast-paced environment
• Strong analytical and problem-solving skills, with a practical, business-oriented approach and sound judgment
• Excellent written and verbal communication skills, with the ability to effectively liaise with senior executives, internal teams at all levels, and external partners
• Proactive, resourceful, and collaborative team player with a positive, professional demeanor
• Proficiency in Google Workspace
• Experience with Rightsline and/or Airtable is a plus

Schedule

• Full-time, four days per week (Monday through Thursday) in Condé Nast’s NYC office

Pay

The expected base salary range for this position is $66,300–70,000.